Declutter Your Email Accounts for Better Security

DECLUTTER YOUR EMAIL ACCOUNTS FOR BETTER SECURITY

The Digital Clutter We Forget

We’ve all done the spring cleaning thing—shoved old clothes into donation bags, wiped down baseboards, maybe even tackled that drawer full of random cables. We declutter our homes, tidy up our desks, and even go on digital detoxes for social media. But when’s the last time you tidied up your email accounts?

I’m not talking about your inbox (though that could probably use some TLC too). I mean the actual email addresses you own.

Let’s play a game: how many email accounts do you have?

Take a minute. Count them.

I’ll wait.

… Done? Now, be honest—was that number higher than you expected?

For me, it started with a confident “seven.” But then I remembered an old Yahoo address. Oh wait, didn’t I have something on AOL once? And then, oops, a Gmail I created for coupon codes. Before I knew it, the number ballooned to eleven. ELEVEN. Do I need that many? Absolutely not.

The problem is, over time, we collect email accounts like coffee mugs—each with a specific purpose at the time, but eventually they just take up space. And unlike mugs, old email accounts aren’t harmless. They can clutter your life and create real security risks.

So, let’s talk about why you should declutter your email accounts, how to do it step-by-step, and how to create a system that works for you moving forward.

Why Too Many Email Accounts Are a Problem

Security Risks
Inactive accounts are hacker magnets. If you’re not checking them, you’re not seeing suspicious login attempts, password resets, or worse—fraudulent activity. Hackers love squatting in forgotten email accounts because you won’t notice until it’s too late.

Mental Clutter
Every time you forget a login or can’t remember “Which email did I sign up with?”—that’s wasted mental energy. It’s like tripping over boxes in your attic that you keep meaning to organize.

Missed Opportunities
Perhaps you had a subscription tied to an old email address and are now missing reminders, invoices, or updates. It’s easy to lose track when you’ve got accounts scattered all over the place.

Wasted Time
Logging in, searching, resetting passwords—it all adds up. Imagine shaving hours off your digital life by streamlining accounts.

Step 1: Audit Your Email Accounts

Before you start closing accounts, you need to know what you have. Here’s a simple way:

Grab a notepad (or open a spreadsheet).
Write down every email account you remember.
For each, jot down what you think it’s used for.

Don’t be surprised if your list grows as you go. That’s the “oops, forgot about that one” effect in action.

Step 2: Identify the Purpose

Not all accounts are created equal. Ask yourself:

Do I still use this?
What is it tied to (bank, social media, business tools)?
Do I need it, or is it just digital clutter?

You’ll likely find:

Primary accounts: The ones you check daily.
Special-purpose accounts: For finance, work, or subscriptions.
Forgotten relics: Hello, AOL, I see you.

Step 3: Create a Simple System

Here’s what I recommend:

Personal Accounts

Personal: Friends, family, personal sign-ups.
Finance: Banks, credit cards, taxes.
“Junk Stuff”: Online shopping, podcasts, newsletters you want but don’t need cluttering your primary inbox.

Why “junk”? Because nine times out of ten, signing up for that free e-book or store coupon means your address is sold to advertisers. Keep it separate so it doesn’t overwhelm your main account.

Business Accounts

Main Business: Client communication, tools, and official use.
Admin/Support: If you need a secondary business account, keep it purposeful.
Archive: Some business owners prefer to maintain an archive-only account for old contracts or documents, but be cautious— monitor it regularly.

Step 4: Close What Doesn't Serve You

Here’s the golden rule:
If you haven’t touched it in a month, close it.

Before deleting, make sure to:

Update important subscriptions or accounts tied to it.
Export contacts you may want to keep.

Then hit that delete button and enjoy the rush of digital minimalism.

Step 5: Secure the Ones You Keep

Decluttering is only half the battle. Protect what’s left:

Use strong, unique passwords (and a password manager).
Enable two-factor authentication (2FA).
Check login history regularly.
Unsubscribe ruthlessly. If you don’t read it, let it go.

The Cybersecurity Angle

Let’s get real—your forgotten accounts are like unlocked windows in your digital house. Just because you don’t go into the guest bedroom doesn’t mean a burglar won’t.

Hackers target dormant accounts for phishing, fraud, and identity theft. By decluttering, you’re not just streamlining your life—you’re securing it.

This ties directly into what I teach in my Cybersecurity for the Remote Office Course: security isn’t just about firewalls and antivirus. It’s about the everyday habits that keep you safe.

Final Thoughts: Less Is More

Decluttering your email accounts is like taking a deep breath after organizing your closet. Suddenly, things feel lighter. You’re not tripping over old logins or stressing about “where did that email go?” Instead, you’ve got a clean, simple system that serves you.

So, take a weekend, pour yourself a coffee (or a pumpkin spice latte, no judgment), and start tidying up your digital house. Your future self—and your peace of mind—will thank you.

Ready to simplify and secure your digital life?

Start with your email, but don’t stop there. Explore my Cybersecurity for the Remote Office Course and learn how to safeguard every corner of your business.

Get Started Today!

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Cybersecurity for Remote Work: Protect Your Business in a Digital World

Cybersecurity, Tech and Security

Cybersecurity for Remote Work: Protect Your Business in a Digital World

In today's business world, remote work isn't just a perk—it's the new normal. Whether you're an accountant handling sensitive client data, a realtor managing confidential property documents, or a small business owner running operations from your laptop, the shift to hybrid or fully remote work has opened up new opportunities—and new risks.

Cybersecurity is no longer an "optional extra." It's a critical part of protecting your business, your clients, and your peace of mind. The more you understand the threats and how to defend against them, the safer and more productive your remote team will be.

Read on to discover why cybersecurity is essential for remote work, the common risks businesses face, and practical steps you can take to safeguard your digital assets. Plus, we'll show how our Cybersecurity for the Remote Office E-Course can help you implement these strategies efficiently and confidently.

Why Cybersecurity Matters More Than Ever for Remote Teams

The transition to remote work has many benefits: flexible schedules, expanded talent pools, and reduced overhead costs. But it also comes with unique security challenges:

Unsecured Home Networks
Unlike a traditional office network, home Wi-Fi is often less secure. Weak passwords or outdated routers can make it easier for hackers to gain access.
Personal Devices Mixing with Work
Many remote employees use personal laptops, tablets, or phones for work tasks. If these devices are not correctly secured, sensitive business information can be at risk.
Increased Phishing Attacks
Cybercriminals know remote employees may be less cautious or distracted. Fake emails, urgent login requests, or fraudulent attachments are all tools hackers use to gain access.
Cloud Storage Vulnerabilities
Storing files in the cloud might be convenient, but without proper permissions and security protocols, you risk exposing confidential data.

The reality is simple: if your remote work setup isn't secure, your business, your employees, and your clients could all be vulnerable to cyber threats.

Real-Life Example: Cybersecurity in Action

I worked with a small accounting firm that recently shifted to remote work. The team noticed that employees were using personal devices without VPNs or secure passwords. After implementing a cybersecurity plan—including VPNs, password managers, and mandatory training—they reduced security incidents by 80%.

Common Cybersecurity Risks for Remote Work

Understanding the threats is the first step to preventing them. Here are some of the most common risks for remote teams:

Weak Passwords and Credential Theft
Reusing passwords or using weak passwords is one of the easiest ways for hackers to gain access to business accounts. In today's digital world, multi-factor authentication (MFA) is a must.
Ransomware Attacks
Ransomware can lock you out of your files until you pay a fee, and spreads easily when devices are connected to insecure networks.
Unsecured Video Conferences
Virtual meetings are vital for remote teams, but without proper security settings, sensitive discussions could be intercepted.
Outdated Software and Devices
Failing to update software, antivirus programs, and operating systems leaves gaps for cybercriminals to exploit.
Human Error
The majority of security breaches aren't from sophisticated hackers—they're from simple mistakes, like clicking a suspicious link or sharing confidential information by accident.

How to Protect Your Business While Working Remotely

The good news? Many of these risks are preventable. Here's a roadmap to creating a secure remote work environment:

Educate Your Team
Knowledge is your first line of defense. Train employees to recognize phishing scams, secure their devices, and follow best practices for handling sensitive data.
Implement Strong Password Policies
Encourage unique, complex passwords and use password managers to keep track of them. Always enable multi-factor authentication for extra protection.
Secure Your Network
Use VPNs (Virtual Private Networks) to encrypt data, ensure home routers are secure, and keep firmware updated.
Use Cloud Security Wisely
Restrict cloud storage permissions to only those who need access, and regularly audit your shared files.
Regular Software Updates
Keep all software, apps, and operating systems up to date. Hackers exploit outdated programs because vulnerabilities are well-documented.
Backup Critical Data
Regular backups protect your business in case of ransomware attacks or accidental data loss. Store backups securely and test them periodically.
Invest in Professional Cybersecurity Training
Knowledge without action is incomplete. Our Cybersecurity Course walks you through practical strategies, policies, and tools to safeguard your business.

Cybersecurity and Client Trust

No matter what business you run, no matter the size, as a business owner, your clients trust you with sensitive information. A breach could damage your reputation, lose clients, and cost thousands—or even more—in fines and recovery costs.

Taking cybersecurity seriously shows your clients that you value their trust and are committed to protecting their data. A proactive approach doesn't just prevent attacks—it strengthens your brand. With the right steps, any business can operate securely from anywhere—without sacrificing productivity or convenience.

Don't wait for a cyber attack to take action!

Secure your business today by training your team, updating your systems, and implementing best practices. Enroll in our Cybersecurity for the Remote Office E-Course now and make remote work safe and productive for your business!

Learn More

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Ransomware Reality Check: Protect Your Business

Cybersecurity

Ransomware Reality Check: Protect Your Business

What would you do? Your day begins like any other, coffee in hand, ready to conquer the world. Then—bam—your computer screen flashes ominously: "Your files are encrypted. Pay up or lose everything."

Ransomware doesn't discriminate; it affects businesses of all sizes, wreaking havoc and often causing irreversible damage. But panic isn’t your only option! Here’s how to build a fortress around your business:

Backup Religiously:
Think of backups as your business’s secret superpower—they give you the ability to reverse time after an attack. Regularly backing up critical files and systems isn't just best practice; it's your lifeline. Store these backups securely offline or in trusted cloud services, and most importantly, verify and test them regularly. A backup you can’t restore is like a superhero without their cape—so ensure everything is functioning properly before disaster strikes.

Update Regularly:
Sure, update notifications can be annoying, but ignoring them is like leaving your doors unlocked in a busy neighborhood—you're practically inviting trouble. Regular updates and patches close security gaps and fix vulnerabilities that cybercriminals actively exploit. Stay one step ahead of attackers by keeping all your systems and software consistently updated. Your vigilance today can save you headaches and downtime tomorrow.

Strong Access Control:
Not everyone needs backstage access to your business’s sensitive data, just like not everyone at a concert needs a VIP pass. Implementing strict access control measures ensures that only trusted and essential personnel can view or modify important files and systems. Use role-based access controls and multifactor authentication to ensure that your valuable assets remain protected. Think of it as setting up exclusive security checkpoints—simple, effective, and essential.

Continuous Training:
Your employees aren’t just your workforce—they’re your cybersecurity first responders. Investing in continuous training ensures everyone knows exactly what threats look like and how to handle them swiftly and confidently. Regular awareness sessions, simulated phishing drills, and clear communication about evolving threats help your team develop instincts and knowledge that can stop cyberattacks in their tracks. After all, a well-trained team is your best firewall.

Ransomware may be terrifying, but it doesn’t have to catch you off guard. With a strong security plan, frequent backups, and a team that knows how to spot red flags, you’re already miles ahead of most. The trick is staying prepared, not panicked. Already hit by ransomware? Stay calm, isolate affected systems immediately, and contact professionals before making critical decisions.

Want a simple way to stay secure?

Check out my Cybersecurity Course, complete with practical tips and a fun quiz to measure your cybersecurity readiness.

👉 Take Control of Your Cybersecurity

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Vishing, Phishing, and Smishing—Oh My!

Cybersecurity

Vishing, Phishing, and Smishing: Protecting Your Business from Cyber Scams

Vishing, phishing, smishing—no, they’re not the latest TikTok dance trends. These are the sneaky, ever-evolving cyber scams that can seriously mess with your business. Whether it’s a too-good-to-be-true email, a phone call from “your bank,” or a suspicious text asking you to click a link, these digital traps are designed to look legit and catch you off guard. And with how fast scammers are adapting, even the most tech-savvy among us can fall for them. That’s why understanding the different types of scams is the first step in protecting your business (and your sanity!)

Understanding the Scam Trifecta:

Phishing typically shows up in your inbox, masked as a trusted source. These emails urge you to click a link, download a file, or log in to a fake page, tricking you into handing over sensitive information.
Vishing takes the scam to the phone, with smooth-talking fraudsters pretending to be from your bank, the IRS, or even your IT support—anyone who can create a sense of urgency.
Smishing happens through text messages and is especially dangerous because we tend to be more casual and trusting with our phones. That “package delivery” link? It might just be a phishing site in disguise.

Now that you know how these scams creep into your life, let’s talk about what you can do to shut them down before they cause chaos. The good news? A few smart habits and some proactive training can go a long way in making your business a much harder target to attack. Here's how to build your cyber defenses from the inside out:

Verify Before Trusting: When in doubt, contact the organization directly via official channels.
Secure Your Tech: Enable two-factor authentication (2FA) everywhere possible—it's your cyber seatbelt!
Employee Awareness: Conduct regular training to ensure your team can recognize and respond appropriately.

These scammy “-ishing” schemes might be getting more creative, but with a little awareness and the right habits, you can outsmart even the slickest cybercriminals. The key is knowing what to look for and making cybersecurity second nature for you and your team.

Feeling overwhelmed? Don’t be!

My Cybersecurity Course covers all this in plain English—no jargon, no stress—and the included quiz is a fun way to test your scam-spotting skills.

👉 Start Today

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Holiday Cybersecurity Checklist: Protect Your Small Business This Season

Cybersecurity

Holiday Cybersecurity Checklist: Protect Your Small Business This Season

Ah, the holidays—time for twinkling lights, festive cheer, and...cybercriminals rubbing their hands together in glee. For small businesses, this season can be a double-edged sword. While you're busy surprising and delighting customers, hackers are equally busy finding vulnerabilities to exploit.

Don’t let a data breach steal your holiday spirit! With online shopping in full swing and year-end transactions piling up, it’s the perfect time to double down on cybersecurity. Here's your holiday cybersecurity checklist to keep your business safe and thriving:

Train Your Team (Even the Holiday Temps!)
Seasonal hires are great for handling the holiday rush, but make sure they’re not your weakest link. Provide quick, easy training on spotting phishing emails, handling customer data, and using secure passwords.

Audit and Update Your Systems
Take a moment to check for outdated software or ignored system updates. Those pesky "Update Now" notifications are there for a reason—they patch vulnerabilities hackers love to exploit.

Secure Your Wi-Fi (Because Hackers Love Free Wi-Fi)
Holiday pop-ups or expanded retail spaces? Make sure your Wi-Fi is encrypted and secure. Set up a separate network for guests or temporary employees if needed.

Monitor Payment Processes
If you handle online transactions, ensure your payment processing system is PCI-compliant. This is your best defense against credit card fraud during the holiday surge.

Backup Your Data (Just in Case)
Make it a habit to back up your data regularly. Store those backups in a secure location and test them to ensure they actually work in case of an emergency.

Watch Out for Holiday-Themed Scams
"Exclusive Holiday Deals" and "Gift Card Giveaways" are clickbait for the unsuspecting. Remind yourself (and your team) to double-check email addresses and URLs before clicking.

Use Two-Factor Authentication (Because Passwords Aren’t Enough)
Enable two-factor authentication for all accounts. It’s an extra step, sure, but it’s worth it to keep bad actors out.

Enjoy the Holidays, Stress-Free
By taking these proactive steps, you’re not just protecting your business—you’re also giving yourself the gift of peace of mind this holiday season. And let’s be honest, isn’t that the best gift of all?

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Why Cybersecurity Matters in 2024

Cybersecurity, Helpful Tips, Online Security, Tech and Security, Working From Home

Why Cybersecurity Matters in 2024

In 2024, cybersecurity is more important than ever, and October’s Cybersecurity Awareness Month brings a timely reminder: Secure Our World. From protecting your personal information to safeguarding your business, the good news is that securing your digital life doesn’t have to be overwhelming. There are straightforward steps you can take today to shield yourself, your family, and your business from online threats. With hackers growing more sophisticated, now is the perfect time to review how secure your world really is.

Protect Your Online World

Cybercriminals are smart and find ways to get into our systems and create havoc in less time than we expect, and the most significant vulnerability in any cybersecurity system is human error. In fact, 95% of all security incidents are human-related. This statistic emphasizes the importance of not only having robust cybersecurity tools but also educating and training individuals in best practices.

Computers today are faster and more advanced, and so are the bad guys in cyberspace trying to gain access to your information. Originally conceived as a tool for communication and education, the Internet has been used and misused for personal gain, which has given rise to a concerning escalation in cybercrime rates, unparalleled in our digital age of Smart devices and remote work. In light of these developments, it becomes imperative for individuals and organizations alike to implement strict cybersecurity practices. These measures defend against a spectrum of tangible threats, including but not limited to identity theft, ransomware attacks, and the relentless pursuit of hackers. These threats occur with alarming frequency and underscore the pressing need for proactive safeguarding measures.

Cybercrime may be on the rise, but that doesn’t mean you need to be the next victim. Here are three simple ways to protect your digital world in 2024:

1. Keep Software and Apps Updated

Keeping your devices and applications up to date ensures they have the latest security patches. Outdated software is one of the most accessible entry points for hackers. Stay vigilant by regularly updating your devices to plug security holes.

2, Multifactor Authentication (MFA) is a Must

Add an extra layer of security to your online accounts with MFA, making it harder for cybercriminals to gain access, even if they know your password!

3. Regular Backups

Schedule regular backups to safeguard your important data against ransomware attacks or data breaches.

Don't Wait Until it's Too Late!

Ready to secure your world?

At Task VA, we're not just talking about cybersecurity—we’re providing the tools to make it happen. Ready to take action? Enroll in our Cybersecurity Course and take control of your digital safety. Plus, don’t forget to try our quiz—it’s fun and educational! You might learn something new about staying safe online.

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Anatomy of a Data Breach

Accountants, Accounting Firms, Business, Cybersecurity, Helpful Tips, Online Security, Tech and Security

Anatomy of a Data Breach

Arguably no phrase has dominated the tech world in the last 24 months more than the term "data breach." The past two years have been saturated by headlines of cybersecurity mishaps, from breaches that have impacted critical infrastructure like the Colonial Pipeline to hackers compromising healthcare records at UC San Diego Health. Yet, despite the prevalence of the breach-centric news cycle, many everyday individuals may not know what a data breach is, how they typically start, and why they occur.

According to IBM, the average time it takes to identify that a breach has occurred is 287 days, with the average time to contain a breach clocking in at 80 days. And with 81% of businesses experiencing a cyberattack during COVID, individuals must be familiar with the anatomy of a data breach to keep their data and their client's data safe.

With that in mind, here is some helpful background on data breaches and why they are so problematic.

What is a data breach?

While it may seem complex, a data breach is straightforward to explain once you clear away the jargon fog. According to Trend Micro, a data breach is "an incident where information is stolen or taken from a system without the knowledge or authorization of the system's owner." And while data breaches can result from a system or human error, a vast majority of data breaches result from cyber attacks, where a cybercriminal gains unlawful access to sensitive system data. For example, 92% of the data breaches in Q1 2022 resulted from cyberattacks.

What kind of data can be breached?

Unfortunately, cybercriminals look to get their hands on any information they can, ranging from more sensitive information such as social security numbers and credit card information to more obscure data like past purchase history.

What are some of the tactics used to execute data breaches?

Cybercrime is getting more sophisticated each day. However, cyberattack tactics do not have to be cutting-edge or advanced to be effective. Here are a few examples of popular tactics used by cybercriminals:

Phishing: Phishing is when a cybercriminal pretends to be a legitimate party in hopes of tricking an individual into giving them access to personal information. Phishing is one of the oldest tricks in the book for cybercriminals, but it is just as effective as ever. For example, 80% of security incidents and 90% of data breaches stem from phishing attempts.
Malware: Another tried-and-true method for cybercriminals is malware. Malware is malicious software that secretly installs itself on devices – often by a user engaging with fake links and content – and quietly gains access to the data on an individual's device or a business network.
Password Attack: Through password attacks, cybercriminals seek access to sensitive data and networks by "cracking" user passwords and using these credentials to get into networks and extract data from a given network.

The best way to stop a data breach is to stop it before it even starts. This includes taking steps from making sure passwords are long and complex to reporting all suspicious emails. If you suspect you have been the victim of a breach, immediately contact your IT department or device provider to notify them and follow subsequent protocols to help them scan, detect, and remediate any issues.

For more information on protecting your data, your client’s and your family, visit our Cybersecurity page.

#BeCyberSmart

LEARN HOW TO PROTECT YOU AND YOUR CLIENT

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4 Easy Steps to Keep You Secure

Accountants, Accounting Firms, Business, Cybersecurity, Helpful Tips, Online Security

4 Easy Steps to Keep You Secure

Cybersecurity has become one of the biggest hot topics inside and outside technology circles over the last two years. From securing learning devices due to a rise in digital learning during the COVID-19 pandemic to coping with the fallout of high-profile breaches of national infrastructure such as the Colonial Pipeline, there is a seemingly endless news cycle dedicated to cybersecurity mishaps and concerns.

And with this onslaught of negative news, it can be easy for everyday individuals to become overwhelmed and feel powerless in the face of the “insurmountable” threats posed by cybersecurity. But in actuality, nothing could be further from the truth.

With all of the jargon that is typically thrown around about cybersecurity, there is a longstanding misperception that cybersecurity is beyond everyday people and that it should be left to professionals. Moreover, there is a prevailing sense among the public that breaches are simply a fact of life and that we should just learn to deal with them. But this just isn’t true. In fact, everyday people have a huge role to play in cybersecurity threat prevention, detection, and remediation. For example, according to IBM, 95% of breaches have human error as the main cause. Therefore, everyday technology users are very much the first line of defense when thwarting cybercrime. Unfortunately, many individuals are unaware of some of the best practices for boosting cybersecurity and how easy they are to use.

With that, here are a few key best practices that everyday people can implement today to enhance their own cybersecurity and create a more secure world for everyone.

Watch Out for Phishing

Phishing – when a cybercriminal poses as a legitimate party in hopes of getting individuals to engage with malicious content or links – remains one of the most popular tactics among cybercriminals today. In fact, 80% of cybersecurity incidents stem from a phishing attempt. However, while phishing has gotten more sophisticated, keeping an eye out for typos, poor graphics, and other suspicious characteristics can be a telltale sign that the content is potentially coming from a “phish.” In addition, if you think you have spotted a phishing attempt, report the incident so that internal IT teams and service providers can remediate the situation and prevent others from possibly becoming victims.

Update Your Passwords and Use a Password Manager

Having unique, long, and complex passwords is one of the best ways to immediately boost your cybersecurity. Yet, only 43% of the public say that they “always” or “very often” use strong passwords. Password cracking is one of the go-to tactics that cybercriminals use to access sensitive information. And if you are a “password repeater,” once a cybercriminal has hacked one of your accounts, they can easily do the same across all of your accounts.

One of the biggest reasons that individuals repeat passwords is that it can be tough to remember all of the passwords you have. Fortunately, by using a password manager, individuals can securely store all of their unique passwords in one place. Meaning, you only have to remember one password. In addition, password managers are incredibly easy to use and can automatically enter stored passwords when you visit a site.

Enable MFA

Enabling multi-factor authentication (MFA) – which prompts a user to input a second set of verifying information such as a secure code sent to a mobile device or to sign-in via an authenticator app – is a hugely effective measure that anyone can use to drastically reduce the chances of a cybersecurity breach. In fact, according to Microsoft, MFA is 99.9 percent effective in preventing breaches. Therefore, it is a must for any individual that is looking to secure their devices and accounts.

Activate Automatic Updates

Ensuring devices are always up-to-date with the most recent versions is essential to preventing cybersecurity issues from cropping up. Cybersecurity is an ongoing effort, and updates are hugely important in helping to address vulnerabilities that have been uncovered as well as in providing ongoing maintenance. Therefore, instead of trying to remember to check for updates or closing out of update notifications, enable automatic update installations whenever possible.

#BeCyberSmart - Click here to take our quiz and find out how cybersmart you are!

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10 Tips to Keep Your Online Environment Safe

Cybersecurity, Helpful Tips, Online Security, Tech and Security

10 Tips to Keep Your Online Environment Safe

There are a lot of new opportunities for hackers. New ways to enter your business or home virtually and steal your data, your clients data, your personal information, and even spy on you! You can protect yourself significantly just by following these ten tips.

1. Stay Off Public Wi-Fi

Public Wi-Fi is not secure and is a hacker's playground. They can set up a look-a-like network, hoping you'll connect to it, they can intercept your data, and even create fake Wi-Fi access points. Once you've connected to their network, they can see what you see—going to check your balance in your checking account? And now, they have your password and account information. They can also get any information you have stored on your device. When you're out of the house and need to connect, it's always better to use your service provider's network. There may be a fee, but what is your data worth to you?

2. Use a VPN

Maybe you're in public often and rely on public Wi-Fi? If so, I suggest signing up for a virtual private network (VPN) to ensure your data is safe on an unsecured network. Many VPN providers have free trial periods. TechRadar lists the Best VPN Services in 2022. Your Internet Service Provider may also have a VPN service as well.

3. Best Router Practices

I really wish router manufacturers would require manual set up rather than being ready-to-use right out of the box. The default router settings are very common, it's like using "password" for your password. We'll talk about that later. So what are some of the things you can do to make your router secure?

Rename the admin account and change the password
Create a unique network name (SSID), do no use the default name
Turn on encryption, use WPA2
Hide your network from anyone doing a random search
Place your router in a central location, away from windows and doors, and exterior walls.

4. Use Complicated Passwords

Avoid simple passwords. Using “password” might be easy for you to remember, but that is the first word a hacker will try. Most sites now require a combination of upper and lower case letters, numbers, and special characters. Creating a complicated password is a good rule of thumb, even if the site doesn’t require it. In general, a good password is at least eight characters long, but the longer, the better. The best password is 25 characters. Another good practice is to form a password from a phrase. For example, you can create t1$!C4gtMpSd from “This is so I can’t forget my password.” You can use multiple methods to help you form unique and cryptic passwords.

5. Use a Firewall

Most routers will contain a built-in firewall that will protect and prevent any network attacks from intruders. The default setting is typically disabled, so be sure to confirm that your router's firewall is on.

6. Keep Security Software Updated

Just like technology moves at a fast pace, so does malware. Your Anti-Virus and malware software is only as good as the latest update. If you are not updating regularly, you are putting your computer and any other device on your network at risk. I recommend setting a schedule for the updates to run, preferably during non-peak usage times, as they can be resource-heavy.

7. Protect All Connected Devices

Your computer is not the only device at risk. Keyloggers, spyware, viruses, etc. can also infect your smartphone, Xbox, Playstation, tablet, iPad, pretty much anything connected to your network is at risk and must be protected.

Ensure all devices are behind your home router/firewall to protect them from unrestricted access from the Internet.

8. Scan External File Storage

Run your anti-virus scan on all USB drives and other external file devices before you open any files. Keyloggers are often passed on by a thumb drive. You open the infected file and it secretly installs on your computer and sends every keystroke to the hacker.

9. Look for the S

Always make sure you are on a secure site before transmitting any personal or sensitive information. Just look at the address bar for the locked padlock, and make sure the website address has an S. For example, http://notsecure --> https://secure

10. Backup! Backup! Backup!

Perform regular backups. How often you schedule the backup to run depends on how often you make changes or add files. Having a backup is not just good common sense, but it can save you a lot of time and trouble should you ever be faced with a ransomware attack. I store all my backups in the cloud, and on an external drive. I do a full back up monthly, and nightly file backups. Take it from someone who has lost all their information, it can happen to you!

Did you know that every single year, about 70% of the US population experiences SOME form of cyber-attack. The truth is, 99% of computers ARE vulnerable to cyber-attacks.

Click here to take our quiz and find out how cybersmart you are!

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3 Ways to Protect Yourself Against Questionable Links

Cybersecurity, Helpful Tips, Online Security, Tech and Security

Don't Get Bamboozled By Bogus Links!

3 Ways to Protect Yourself Against Questionable Links

Unsolicited emails from unknown senders are sometimes the onset of cyberattacks. They may entice you to click on a link or open an attachment that may contain malware. Clicking on the links can also direct you to some compromising websites, so be cautious. If a link looks suspicious, look it up on the web and do a quick research. The rule of thumb is to ignore seemingly malicious emails. But if you're really curious, or just not sure it's evil, there are several ways to protect yourself and your environment from unknown and questionable web links. Read on for a few tips you can use to protect yourself while investigating that link or attachment.

The main key is isolation. Below outlines a small list of isolations that you can utilize.

Isolate Yourself

Use a completely different platform. If possible, utilize a “Burner” computer. A burner computer could be an old laptop that you don’t care about if it gets compromised. There is zero personal information, no passwords stored, or any other sensitive information.

Also, protect your network by connecting the burner computer to a different network, such as an Internet Café, free WI-FI, or even your guest WI-FI if it's enabled.

iOS and Android

Use a more secure, but less robust operating system. These operating systems are considered secure because, most of the time, if an operation/application requires interaction with system resources or the operating system, it will ask the user to “Allow / Deny” it. Examples would be:

iOS (iPhone, iPad)
Android (Phones, Chrome books, Tablets)

Go Virtual

Use Virtual Isolation. If any of the above is not available or practical, then virtual isolation is your next best bet. Virtual Isolation means exactly that. Create a virtual machine within your computer (be it iOS or Windows) by utilizing specialized software. Below lists some of the more popular options. They all have pretty much the same features. The only difference these days are support, ease of use, and price.

- Free
  - Hyper-V: A built-in Virtualization software that is available in Professional or Enterprise Edition of Windows 10. It is not available for the Home Edition.
  - VirtualBox: A third party software.
    - https://www.virtualbox.org/
  - Paid
    - VMWare Workstation / Fusion
      - https://www.vmware.com/
    - Parallels Desktop
      - https://www.parallels.com/
    - Microsoft Azure: Subscription and Cloud-Based Virtual Desktop Solution
      - https://azure.microsoft.com/en-us/

If you rely on the Internet for anything or you rely on your computer for anything, it is a must that you fully understand what threats are out there and how you can better protect yourself. Taking a few precautions will help keep your computer safe from hijackers and becoming a zombie machine.

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Cybersecurity For Kids

COVID-19, Cybersecurity, Helpful Tips, Online Security, Tech and Security, Working From Home

Cybersecurity For Kids

Your children need protection from the lurkers and hackers in cyberspace. With more schools shifting to online learning, almost all kids now have access to the internet. Parents should be actively involved in teaching their children safe cybersecurity habits.

Most kids who access the internet are not careful enough when giving out personal information online. They don't realize the risks and dangers of having their confidential and personal information online. From viruses to hackers to identity thieves, these people are lurking in cyberspace, waiting for that opportunity. I can only stress the importance of cybersecurity for kids.

There are several ways to help teach your children the proper methods of accessing, behaving, and protecting themselves online. The most common areas your children go on the web are social network sites where they have online profiles, photos, and keep online journals. Explain the dangers of accepting online friend invites, especially if they don't know the person.

cybersecurity for kids

It's important to remember that you are not just adding that one person; you get the "friends of friends" spiral. When you add someone as a friend, their friends will also have viewing access, and, if the settings are not locked down, they will also be able to comment. Most of the time, your kids won't even know these people, and now, if they choose, these individuals can gain access to your kid's personal information. Use the privacy and/or parental controls on the social media apps your kid's access. Many are interactive and easy to set up.

Put their computer in a high-profile area, such as a kitchen, where one or more people are always there. Setting them up in the main traffic area allows you to monitor their browsing activities more easily or encourage them to ask questions. They can call your attention to their monitor if they want to ask questions or show you something. It also discourages them from visiting lewd and otherwise undesirable websites.

These websites are not only inappropriate but are also a breeding ground of malware, spyware, and virus applications that can destroy files, the computer, and even other devices on your network. It's best to be proactive and use controlling mechanisms like content blockers that prohibits them from accessing certain websites and a monitoring application, so you can review what sites they are visiting.

Talk to your children about what they can do online. Get them to engage in a healthy conversation about what they do online, and to let you know if anything seems off. Help them to develop good online habits to ensure their safety online. Teach them the pros and cons of social networking, online file sharing, and even software piracy and illegal downloads. Increasing their knowledge and understanding of the technology of computers and the internet and cybersecurity is arming them with the best protective gear.

Keep in mind that children are naturally curious. Their innocence, and their desire to be independent, can cause them to be careless. Ordinary safeguards are not enough when it comes to protecting your kids in cyberspace. You need to know what your kid's computer habits are so you can better protect them.

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Online Scams – What You Need To Know

Cybersecurity, Online Security, Tech and Security

Online Scams

Online Scams - What You Need To Know

The internet can be a blessing for most of us. Still, there are some with malicious intent who threaten to ruin its usefulness by trying to scam unsuspecting online victims.

"Smart people get scammed." This is the first chapter in Frank Abagnale's book, "Scam Me If You Can," and the best place for me to begin. If you're like most, you probably think it will never happen to you. You might be thinking, "I wouldn't fall for something so obvious," or perhaps you have put measures into place that will prevent it. You may have a fantastic, undecipherable, complex password, and you never, ever click on links in emails from strangers. Ok, I'll give you points for that; you're off to a great start.

But do you click on links in emails from someone you know? Do you love playing those quiz games everyone posts on Facebook (I'm guilty!). Do you shop online?

So let's talk about online scams, how you can minimize the risk of being deceived, and what you should do if you think you've been scammed or defrauded.

With the popularity of online shopping, cybersecurity has become essential to everyone. Shopping, even in the real world, involves money, and where there is money, there will be criminals. And with all this shopping in cyberspace, criminals lost no time in following the money trail targeting online shoppers, and fraudulently obtaining the information they can use for their financial gains. The three most common ways criminals attack online shoppers are:

Unprotected computers
Fake sites and email messages
Charities

Online shopping brings us the best of two worlds: bargains and convenience. The internet can be a blessing for most of us. But fall victim to a scam, and it becomes a nightmare. I put together a list of the most common type of scams you need to keep an eye on, but this list is only the tip of the iceberg, as new scams pop up every day.

Phishing

Phishing mostly involves the sending of an email falsely claiming to be from an established legitimate enterprise, attempting to scam the user into providing sensitive information needed for their nefarious actions. The email directs the user to visit a Web site where they are asked to update personal information, such as passwords and credit card, social security number, and bank account numbers like the one below.

online scams

It might also try to get you to download a virus that infects your computer with malware or opens up a back door so they can steal sensitive data. Phishing happens most often via email, but it can also occur over the phone, via text, and on social media.

In particular, beware of online quizzes on social media. They will often try to get information by asking you common questions so they can then guess your passwords. Many people base their passwords on birthdays, children and pet names, and so on. My take-away here? If you use complex, random passwords that do not contain any personal information, you can enjoy the quizzes and discovering what Disney princess or villain you should be! Small plug here – you can learn more about passwords in my new e-course, Cybersecurity At Home, coming out this month.

Nigerian Prince

Believe it or not, this scam still works. It usually involves an email from a desperate Nigerian prince, asking for help in getting a large amount of money from the bank. Those who get hooked pay small amounts to get paperwork for the transaction and then finally get the money. However, all they are doing is putting money in someone else's bank account, and possibly even revealing their sensitive financial information.

Lottery or Contest Scams

These have also been around for some time and still fool people. The email tells you that you are a winner and need to pay a small fee to get your cash or prize.

Free Trial Offers

Free trials are often fronts for stealing your sensitive information, as well as many end up hitting your account with renewals each month if you are not careful. Check your financial accounts regarding autopayment settings and delete repeat payments as needed.

Ransomware

Ransomware is a very dangerous scam that is hard to overcome. The ransomware locks your computer until you pay the attackers in bitcoin. The longer you wait to pay, the more money they add on to the ransom. So far, even top computer security pros have not been able to restore data or track down the criminals. Note that if you have a backup hard drive connected to your computer, the ransomware can also lock that up. Back up all your data in a reliable cloud storage system and avoid clicking on anything that does not look legitimate.

Red Flags

Look carefully at the website. If the spelling and grammar are not correct and the whole site looks like it was tossed together without thought, you should probably find another website to do your shopping.

Attackers will try to replicate brand-name sites. You could end up with knockoffs from China, or you might have your identity stolen. Knockoffs cost companies almost one trillion dollars annually. Check out the sites you shop at carefully to ensure they are real.

Additionally, look for the lock symbol on the address bar or https://. Most scam sites will not bother with getting an SSL certificate.

Be leary of sites that continuously offer huge discounts. Bargains are more than likely knockoffs or lures to spend money without the goods being delivered. Compare prices at Google Shopping and shop around. Avoid the bargain basement.

Beware of any site that requires you to pay only by wire transfer, pre-paid gift cards, bitcoin, or other cryptocurrencies. These are usually scam sites. My advice? If you stumble onto one of these, close the tab and move on.

Google the physical mailing address, see a map and get a Google satellite image of it. If the address does not exist, or the building looks suspicious, don't shop at that site. is not legitimate.

Read the reviews. Type in the name of the site or the product you are considering buying, and then add the word "scam." Take seriously all the feedback you find before doing business with that site.

Can I Prevent It?

There are several things you can do to minimize the risk of being defrauded online. A little bit of vigilance and common sense can go a long way towards keeping you safe. Here are some do's and don'ts.

Do Protect Your Identity at All Costs

Do Shop only at reputable sites. Keep your passwords secure and change them regularly.

Don't Click on Links in Emails

Do be especially vigilant if the email claims to come from your bank or a sender you don't know.

Do Use Antivirus Software and Keep It Up to Date

Don't Store Credit Card Information at ECommerce Sites

Don't Shop at Overseas Sites

Do Use a Credit Card, PayPal, or Amazon Pay to Pay, not Debit Card or Check.

What To Do If You Are A Victim

No one wants to think about what to do if they are the victim of online fraud, but being familiar with the most important steps to take could help the whole incident become a lot less devastating.

✓ File a non-urgent incident report with your Police Precinct

✓ Report it to the FTC at https://ftccomplaintassistant.gov. If you received a phishing email, you could forward it to the Anti-Phishing Working Group at reportphishing@apwg.org. If you received a phishing text message, forward it to SPAM (7726).

✓ Notify the bank and credit card company and freeze your accounts by reporting the status of the cards as lost, stolen, or your statement as showing fraudulent charges.

✓ Contact the three main credit reporting bureaus, Equifax, Experian, and TransUnion, to file a Fraud Victim Statement. Also, ask them to issue a security freeze on your credit report so that no one will be able to try to get extended credit using your credit history and score.

✓ Deal with identity theft proactively by formulating an action plan for recovery at https://www.identitytheft.gov.

You can never be 100% safe online, but these guidelines will help minimize the risk of fraud.

One final thought, keep yourself informed. Sign up for free scam alerts from the FTC. The Federal Trade Commission in the US keeps a watchful eye out for the latest scams and posts them here: https://www.consumer.ftc.gov/features/scam-alerts

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