Entrepreneur Mindset

Encouragement and perspective for business owners navigating challenges, burnout, growth decisions, and leadership.

support for women business owners

Women in Business

support for women business owners

Women in Business: The Strength Behind Sustainable Growth

Tammy

I want to take a moment to recognize Women's History Month—a time to reflect on the contributions women have made across every industry imaginable.

We often define successful businesses by the big milestones achieved: the launch, the growth chart, the headline announcement.

But sustainable growth rarely comes from those moments alone.

More often, it’s built through the steady leadership, persistence, and quiet determination of people who continue showing up long after the excitement of the early stages fades.

And in businesses of every size, women have played a powerful role in that kind of leadership—building companies, guiding teams, and shaping organizations through resilience, insight, and an unwavering commitment to the work.

A woman who didn't quit.

Not because it was easy.
Not because the path was clear.
And certainly not because she always felt confident.

She kept going because the work mattered.

There's a side of business ownership that rarely shows up on social media: the invisible work.

  • The late-night problem-solving.
  • The decision fatigue.
  • The endless juggling between strategy, operations, and life outside the office.

Many women entrepreneurs carry multiple roles at once:

→ CEO.
→ Operations manager.
→ Customer service.
→ Bookkeeper.
→ Marketing department.

And, simultaneously, they may be:

→ A parent.
→ A caregiver.
→ A partner.
→ A community volunteer.

It's a lot.

But the businesses that endure—the ones that grow steadily over time—are rarely built on dramatic moments.

They're built on consistency-quiet, determined consistency.

When we talk about resilience in business, we often picture someone who never struggles. But real endurance looks different.

Sometimes it looks like pivoting after something didn't work.
Sometimes it looks like admitting you can't do everything alone.
Sometimes it looks like stepping back, reorganizing your systems, and finding a better way to move forward.

The strongest businesswomen I know aren't the ones who never face obstacles; they're the ones who recalibrate. They ask better questions, they rebuild smarter.

One of the biggest misconceptions in entrepreneurship is that success comes from constant hustle. But sustainable growth rarely comes from doing more. If you've ever felt like everything in your business runs through you, I unpack that idea more in my recent blog,  removing bottlenecks and building stronger systems.

Behind many successful women-led businesses, you'll find something simple but powerful: Operational clarity.

Because when the backend of a business is organized, everything else becomes easier to manage.

Some of the most successful businesswomen operate quietly behind the scenes. They notice details others miss, they create environments where teams can thrive, and they build systems that keep businesses moving forward even during challenging seasons.

I call this the Invisible Leadership; It's the kind of leadership that rarely gets the spotlight, but it's often the reason a company continues to grow year after year.

Women in business have historically excelled at this kind of leadership—balancing vision with practicality, strategy with empathy, ambition with sustainability. It's not flashy or loud, but it works.

A Moment of Recognition

During Women's History Month, it's worth pausing to recognize the countless women who continue to build businesses despite challenges.

→ The entrepreneurs balancing ambition with responsibility.
→ The leaders quietly guiding their companies forward.
→ The founders who keep showing up—even when things don't go exactly as planned.

And on a personal note, I’d be remiss not to recognize my own mom. She shaped my sister and me into the women we are today—teaching us resilience, independence, and the importance of doing things the right way, even when the path isn’t easy. (Thanks, Mom! )

Progress in business isn't always dramatic. More often, it's the result of steady commitment and thoughtful adjustments along the way.

And behind many thriving companies is a woman who quietly chose not to quit.

A Thought to Take With You

If you're reading this as a business owner yourself, take a moment to acknowledge the work you've already done.

Running a business requires resilience, adaptability, and a tremendous amount of problem-solving. It's not always easy—but it's meaningful work.

Women in Business Read More »

business burnout solutions

Know The Signs Of Burnout

business burnout solutions

Your Business Battery isn't Low: It's being Drained

This article is an updated and refreshed version of “Know The Signs of Burnout,” originally shared on July 3, 2023.

Tammy

Our devices show low battery signals: your phone warns you when it's about to die; your laptop flashes 10% and gives you a chance to plug in. But your business? It keeps running… until it doesn't. No warning, no flashing lights.

Most small business owners don't realize they're running on 8% until everything starts to feel heavier than it should. Decisions take longer. Emails feel more annoying. Small tasks feel bigger than they used to. You assume you need more motivation.

But here's the truth: Your battery isn't low because you're lazy or lack motivation; it's low because something is draining it.

And if you don't identify the drain, no amount of coffee, planners, or positive thinking will fix it.

Burnout Isn't About Hours — It's About Energy Leaks

When people hear "burnout," they picture someone working 80-hour weeks, but that's not always the case. Burnout for small business owners usually looks like:

  • Constant context switching
  • Making every decision yourself
  • Handling repetitive admin work you've long outgrown
  • Living inside your inbox
  • Reacting all day instead of leading

Burnout is not about the hours; it's the energy fragmentation. Your business battery drains faster when you make too many small decisions, jump between tasks without systems, or do work that should have been delegated months ago.

There is no "low battery" warning. Burnout is a silent energy drain that most SBOs normalize, such as:

Repetitive Admin That Shouldn't Still Be Yours

Sure, you can schedule appointments, format invoices, and even upload blog posts. But should you still be doing all of it? Every task you repeat weekly without questioning is a potential energy leak.

Let's do a little math (I do love my math!!) How often do you say, "This only takes 10 minutes." Multiply that by 20 tasks. Now, multiply that by mental fatigue. The result is not just wasted time. That's depletion.

Delegation is not about growth; it's actually about sustainability.

Decision Fatigue

Small business ownership is one long series of decisions, and when everything routes through you, your mental battery drains fast.

  • Pricing adjustments
  • Client boundaries
  • Marketing direction
  • Tool subscriptions
  • Email responses

Research consistently shows that excessive decision-making reduces clarity and increases avoidance behaviors. That's when procrastination creeps in — not because you're incapable, but because you're overloaded.

If every client issue, tech hiccup, scheduling conflict, and content tweak lands in your lap, you're not leading—you're absorbing. And absorption is exhausting.

The fix? Clear systems and delegated responsibilities will protect your energy, not just your schedule.

Constant Context Switching

Are you the default for everything? Every time you switch tasks, your brain pays a toll.

Write a proposal --> Answer an email --> Check analytics --> Back to the proposal -->Answer a client call --> Answer an invoice question...

Without structured workflows, your battery drains from friction alone. That's why I talk so often about building systems and weekly workflows that actually work. Structure preserves energy.

Is Your Business Battery Critically Low?

Burnout rarely announces itself dramatically. It whispers, so softly you may not hear it:

  • You avoid checking email.
  • You're procrastinating on tasks you used to handle easily.
  • You feel busy but not productive.
  • You're easily irritated by small requests.
  • You fantasize about "simplifying everything."

None of these means you're failing; it means you're depleted. And depletion is a systems problem — not a personality flaw.

Many small business owners may see it as a phase they need to push through. But pushing through without addressing the drain is like closing background apps while your phone screen stays on full brightness.

It buys time. It doesn't solve the issue.

If you don't identify what's draining you, what can be automated, what can be simplified, and what you can delegate, you'll hit the same wall again and again.

There is hope! You can recharge your business battery (without disappearing for a month). You don't need a retreat, you need a reset.

Here are four realistic ways to recharge strategically:

  1. Schedule One Deep Work Block Per Week

A minimum of one uninterrupted hour to restore clarity and help to reduce the reactive mode. That means no email, no Slack, and no notifications

Your battery recharges when you think — not when you scramble.

  1. Eliminate One Repeating Drain

Pick one weekly task and ask:

    1. Can this be automated?
    2. Can this be documented?
    3. Can this be delegated?

If you need help identifying what that looks like, this is exactly where a virtual assistant can make a difference. You don't have to overhaul everything—start by unplugging one drain.

  1. Build Systems Before You're Desperate

Systems aren't corporate fluff. They're energy insurance.

    • Document how you:
    • Onboard clients
    • Publish content
    • Send invoices
    • Follow up

Clear processes reduce decision fatigue and protect mental bandwidth.

  1. Delegate for Energy — Not Just Time

Delegation - the shift most owners need, but might not be sure what they should delegate. Does that sound familiar? A simple rule:

Don't delegate what you hate. Delegate what drains you. Such as:

    • Email management
    • Blog formatting
    • Social scheduling
    • Admin follow-ups
    • Systems organization

Remember, if it repeatedly interrupts your focus, it's a drain—and drains compound.

Burnout impacts more than your mood. It affects your business performance. Your clients don't need you exhausted; they need you clear. When your battery runs low, errors increase, communication shortens, patience drops, and strategic thinking narrows.

A Quick Business Battery Audit

Rate yourself 1–5 on:

  1. Energy at the start of the day
  2. Energy at the end of the day
  3. Number of tasks you resent
  4. Time spent reacting vs planning

If the pattern shows constant depletion, it's not about trying harder; it's about adjusting what's plugged in.

Here's what I want you to hear clearly:

  • If your business feels heavier than it used to, that doesn't mean you're not cut out for it; it means something needs to change.
  • Sometimes that change is smarter workflows, clearer boundaries, and better systems.
  • You don't have to run on empty; you need to support where you've been carrying too much.

Ready to find your leak?

If you've realized your battery has been flashing red for a while, let's identify what's draining it.

One conversation can uncover:

  • Hidden energy leaks
  • Tasks that no longer belong to you
  • Systems that protect your focus

You don't need to do more, you need to drain less.

Trying to do it all?  Imagine if you could get rid of all the time-wasting tasks that clog up your schedule, and just focus on what matters most to your business. Sounds good, right?

Contact me at Info@thetaskva.com for more information, or schedule a quick 15-minute chat.

Take our quiz and see if you need a helping hand

Know The Signs Of Burnout Read More »

work-life balance during the holidays

Holiday Burnout? Try These 5 Balance-Boosting Tips

Holiday Burnout? Try These 5 Balance-Boosting Tips

thetaskva

The holiday season shows up sparkling, festive, and full of magic — but it also shows up with invoices to send, clients needing last-minute updates, year-end bookkeeping, school events, travel plans, and somehow… a cookie exchange you definitely don’t remember agreeing to.

And if you’re a small business owner, accountant, realtor, or solo entrepreneur?

December doesn’t just show up — it moves in, takes over the guest room, and asks where the hot cocoa is.

Here’s the thing: You deserve a December that feels meaningful, not miserable. A month where you can close out the year with confidence and still say yes to the holiday moments that matter. The trick is to create a balance — one that lets you stay productive without burning yourself to a crisp, like the cookies you forgot were in the oven.

So grab your venti six-shot peppermint mocha latte (zero judgment here), and let’s dig into five practical, doable tips you can use to wrap up the year without sacrificing your sanity.

🎁 TIP 1: Create a “Bare Minimum December” Plan

December is not the time to reinvent your entire business or take on projects with the energy of July. This is a month for clarity, kindness (to yourself!), and simplicity.

And yet, every year I watch business owners — especially us high-achieving types — try to do everything they didn’t get to earlier in the year… in December. That’s how burnout sneaks in, wearing jingle bells.

Instead, create what I call your Bare Minimum December Plan.

Here’s how it works:

  1. List every task you think you need to do this month.
  2. Circle only the truly non-negotiable ones.
  3. Everything else?
    • Delay to January
    • Delegate
    • Delete entirely (yes, you have permission)

Your Bare Minimum Plan becomes your North Star

It also becomes your boundary anchor — because if a new request doesn’t fit your December bandwidth? It’s a “no,” a “not right now,” or a “circle back in January.”

Why this reduces burnout:
It keeps your brain from juggling 42 things at once. Instead, you stay focused on the 7–10 items that genuinely matter. When your expectations settle, stress settles right along with them.

🕯️ TIP 2: Time-Block Your Holiday and Personal Commitments First

This one often surprises people, but it works:

Put your personal plans on your calendar before your business tasks.

  • If your family has a cookie-baking day… block it.
  • If your daughter’s piano recital is on the 19th… block it.
  • If you want a quiet morning with coffee on Christmas Eve… block it.

When you treat personal time like it actually matters, something magical happens:

  • You stop overbooking yourself
  • You protect your energy
  • You avoid that awful “I’m missing everything because of work” guilt
  • Your business tasks naturally expand or contract to fit the time you have

This is the same method I teach my own clients — because you can always find another hour for work, but you can’t get back missed memories.

Pro Tip:
Color-code your calendar so your holiday downtime stands out like little pockets of joy.

📦 TIP 3: Batch Your Year-End Tasks (and Stop Starting from Scratch)

One of the biggest December energy drains is switching between tasks nonstop.

Invoices → gift buying → client follow-ups → shipping → bookkeeping → content… It’s exhausting.

Instead, try batching, a technique that reduces mental friction and helps you get more done in less time.

  • Batch ideas for small business owners:
  • Client updates: Do them all in one session
  • Invoices: One batching block
  • Content scheduling: One afternoon → your December social posts are done
  • Shipping & gifts: Make a list → handle everything in one trip or one online session
  • Bookkeeping: One weekly or bi-weekly batch session until year-end

The more you streamline, the more time you regain. This is where delegation also becomes your secret weapon. (Yes, that’s your cue to hand off something — anything — to a Virtual Assistant.)

🎄 TIP 4: Automate What You Can — Delegate What You Can’t

December is the one month of the year when both automations and virtual assistants shine like holiday lights.

  • Easy automations you can set up in less than an hour:
  • Email autoresponders
  • Holiday hours on your website
  • Social media scheduling (Facebook/Instagram scheduling tools work great)
  • Recurring invoices
  • Calendar booking rules for year-end

Automation = peace of mind when your inbox inevitably starts filling with holiday greetings and last-minute client requests.

But here’s the part many business owners forget: You don’t have to be the one doing everything.

A virtual assistant can help with:

  • End-of-year admin
  • Inbox cleanup
  • Client outreach
  • Data entry
  • Social media scheduling
  • Filing, categorizing, or preparing your Q1 tasks

A good VA saves you time. A great VA gives you your December back.

✨ TIP 5: Build in “Silent Spaces” — White Space for Rest

Let’s talk “Silent Spaces.”

Silent Spaces are intentional pockets of time where…You do absolutely nothing.

You sit.

You breathe.

You sip a warm drink.

You stare at your decorated tree and do not feel guilty about it.
Most business owners spend December sprinting from one thing to the next, telling themselves they’ll rest “later.”

But real rest doesn’t magically happen — you have to create space for it.
Try adding Silent Spaces like:

  • 10 minutes before you open your laptop
  • 15 minutes after lunch
  • A no-meeting Friday
  • A quiet evening ritual with no screens

When you protect whitespace, you protect your energy. And when your energy is protected, burnout doesn’t stand a chance.

🎁 THE REAL SECRET TO A BALANCED DECEMBER

It’s not about doing everything - It’s about doing what matters — with enough breathing room to enjoy the season.

If you can shift from survival mode to intentional mode, December transforms from overwhelming… to meaningful.

And the best part? You get to start January with clarity instead of exhaustion.

BOOK TIME WITH ME

If your December task list is already overflowing or you’re craving support as you close out the year, I’d love to help.

Let’s take a few things off your plate so you can enjoy the season (and avoid burnout).

Let’s make the end of your year a little lighter — and a lot more joyful.

Holiday Burnout? Try These 5 Balance-Boosting Tips Read More »

productivity tips

Burnout Prevention: Tips to Stay Productive This Summer

productivity tips

Burnout Prevention : Tips to Stay Productive This Summer

virtual assistant

As small business owners juggle multiple responsibilities, especially during the busy summer months, burnout can quickly sneak up. Implementing simple yet effective burnout prevention strategies is crucial for maintaining not only productivity but also your overall well-being. These tips highlight burnout triggers and provide practical tools to stay energized and focused throughout the season, allowing you to continue delivering exceptional results for your clients and customers.

1. "Summerizing" Your Work Routine

Before you head out to the beach, take a moment to adjust your work routine for the summer. Embrace flexibility, and encourage your team to do the same. Consider implementing summer hours so everyone can leave work a bit earlier and enjoy the longer days—perfect for beating traffic and soaking in some sunshine.

2. Flip Flops and Focus

It's easy to get distracted during the summer months, dreaming of lazy beach days. Combat this by setting clear goals and breaking tasks into manageable chunks. Consider adopting the Pomodoro Technique – work diligently for 25 minutes, then reward yourself with a short break to daydream about your next summer adventure!

3. Cool Off with Summer Self-Care

Think of self-care as your sunscreen protecting you from burnout. Take advantage of the warm weather to indulge in some outdoor self-care activities. Go for a refreshing swim, take a stroll in the park, or have an impromptu ice cream break with your team. Remember, self-care is a crucial component of sustainable productivity! 

4. Streamline Your Summer

Small business owners often face overwhelming task lists, especially in summer. Incorporating productivity tools like task tracking systems or project management tools like ClickUp or Asana can help you streamline your tasks.

5. Beat Burnout with Short Getaways

I know running a small business can be demanding, but don't forget to take some time for yourself. Plan short getaways or staycations to recharge your batteries. Whether it's a weekend at a nearby beach resort or exploring hidden gems in your own city, a change of scenery can do wonders for your well-being.

6. Delegate and Dive into Your Passions

Burnout often happens when we take on too many roles. Are you stuck in the office while summer days pass you by? Delegate tasks to your Virtual Assistant and free up some time to pursue your passions. Diving into your interests will rejuvenate your mind and keep burnout at bay.

9. Celebrate Summer Successes

Celebrate your achievements – big or small – with a summer-themed flair. Host an ice cream social after hitting that revenue target, or throw a luau-inspired party to celebrate a successful project. Recognizing and celebrating wins will motivate your team and keep the momentum going.

Summer should be a time of fun, sun, and relaxation. As small business owners, it's crucial to strike a balance between work and play during these warm months. By "summerizing" your work routine, incorporating self-care, and engaging in team-building activities, you'll be better equipped to prevent burnout and fully embrace the summer vibe.

Now go flip-flop your way through summer with a smile on your face and an unwavering passion for what you do.

Burnout Prevention: Tips to Stay Productive This Summer Read More »

Starting Your Own Business Does Not End Your Vacations

Find the Perfect Balance: How Business Owners Can Enjoy Well-Deserved Vacations

Untitled design (12)

Find the Perfect Balance: How Business Owners Can Enjoy Well-Deserved Vacations

virtual assistant

It's that time of year when everyone is talking about their vacation, where they're going or have been, and how great it was to unplug and unwind. But for many entrepreneurs, vacations are just armchair dreams. Oftentimes a small business owner has way too much work on their plate with all those seemingly neverending tasks and constant hustle, leaving little room for relaxation or vacation.

It's true that entrepreneurship requires dedication and hard work, but the notion that starting your own business completely erases your vacation time is a misconception. In fact, being the master of your own destiny can offer a unique opportunity to craft a lifestyle that incorporates both work and leisure in a balanced way. By embracing smart strategies and leveraging the advantages of entrepreneurship, you can maintain a fulfilling personal life and enjoy well-deserved breaks without compromising the success of your business.

Plan in Advance

Honestly, If you really want to take time off, you need to plan for it in advance. You’ll need to prepare not only yourself to rest and relax but prepare your business to run without you for short periods of time.
The more you set up your business to be hands-off, the more likely you’ll be able to take the time you need without adversely affecting your business. That may include automation, outsourcing, and other technology that makes business and life much more straightforward.

Postpone, automate, or delegate

Rule #1 - Everything you do doesn’t have to keep going while you’re on vacation or taking a day off.

Some things are helpful, such as a quick email scan or checking in on social media with your audience, but for the most part, they can stop for a while without any detrimental effects

Social media, for example, can be postponed until you get back; what is the worse that will happen? Maybe a slight dip in your analytics, but nothing you can't recover from. Better yet, you can set up pre-scheduled content to appear on your social media platform with automated managers such as Sendible. This is a great tool because you can set up and schedule the day and time you want them to release!

The more you have automated, the better because you don't have to be there. Email marketing, social media marketing, and more will continue to go out and no one will even notice because of the automation possibilities with technology today.

If you're not comfortable with using automated tools and don't want to postpone the tasks, you can delegate specific tasks to your virtual assistant while you’re gone. For example, ask your VA to post or answer more questions in your private group while you’re gone.

 

Realistic Check-ins
We know that as a business owner, it is virtually impossible, and probably unreasonable, for you to disconnect for weeks at a time totally, but you can certainly check in fewer times. Going away for a week? Set up a check-in schedule in which you only check your email once every 48 hours. If any fires come up, you will delegate to your VA.

 

Setting realistic check-in times will reduce the stress of the unknown and make your vacation that much more enjoyable. Remember to turn off your technology from business notifications during the disconnect times and only turn it on during the prescheduled check-in periods.

 

Running your own business shouldn't feel like a chore; after all, you started it because you are passionate about it! Keep that passion alive by taking personal time off. Start now setting up your business to run as much as possible without you using technology and human resources to get things done; you’ll be glad you did.

 

Not sure what to use? Check out our Resource and Tools page to help get you started.

Too busy to take a vacation? You could use a virtual assistant!

Contact me at Info@thetaskva.com for more information, or schedule a quick 15-minute chat.

Take our quiz and discover the many areas you can outsource to your Virtual Assistant.

 

Find the Perfect Balance: How Business Owners Can Enjoy Well-Deserved Vacations Read More »

Accountants Ethical Behavior

3 Essential Ethical Behaviors for Accountants

Accountants Ethical Behavior

3 Essential Ethical Behaviors for Accountants

virtual assistant

As an accountant, it's crucial to maintain a high level of ethical behavior. After all, you're dealing with sensitive financial information, and your clients rely on you to keep that information confidential.

One of the most important ethical principles for accountants is integrity, meaning honesty and transparency in all your dealings and not engaging in deceptive or misleading behavior.

As an accountant, it is your responsibility to ensure that financial reports accurately reflect your client's financial situation. Therefore, presenting financial information accurately and completely without intentional or unintentional misrepresentations is vital.

Another critical ethical principle for accountants is objectivity. You must remain impartial and avoid any conflicts of interest. For example, having a personal and financial relationship with a client could create a conflict of interest that compromises your objectivity. In such cases, it's essential to disclose the conflict of interest to your client and take steps to manage it appropriately. Do not let personal or financial relationships influence your work; always remain objective when advising your clients.

Confidentiality is also essential for accountants. You must keep all client information confidential and not disclose it to anyone without the client's express permission. This includes not sharing information with colleagues, friends, or family members.

Similarly, if you encounter a situation where you suspect fraud or other illegal activities, it is not only essential to report it promptly to the appropriate authorities; it is your legal obligation. Failure to do so could compromise your ethical responsibilities and expose you to legal liability.

As an accountant, you must always comply with the law and regulations. Therefore, you should keep up-to-date with any changes in legislation and ensure that your clients follow all the necessary rules and regulations.

It's worth noting that ethical dilemmas in accounting can sometimes be complex and challenging to navigate. In such cases, seeking guidance from a professional organization, such as the American Institute of Certified Public Accountants (AICPA), can be helpful.

Lastly, remember that ethics extend beyond your office walls. As an accountant, you represent the accounting profession, and your behavior can have a broader impact on its reputation. So, behave ethically at work and in your personal life.

Just remember, ethics are a critical component of being an accountant, and maintaining a high level of ethical behavior ensures that you build trust with your clients and uphold the integrity of the accounting profession.

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success

Get Out Of Your Head For Success

success

Get Out Of Your Head For Success

virtual assistant

Success in business stems from success in other areas of your life. You can’t really succeed to the extent that you would like to financially without making sure you’re up to par in other parts of your life, such as your mental state and physical fitness.

By keeping up with those parts as well, you’ll be much more well-rounded and able to succeed so much easier. Mental wellness is a very important aspect of your life and it’s extremely important for your success.

Mental health, for many years, was overlooked and not seen as a priority. A new term has emerged in recent years: “high functioning anxiety.” Although it is not yet a mental health diagnosis, it helps to describe something so many are experiencing. It has been shown that mental health is extremely important and is directly linked with your success in life.

You can’t go far in life when you’re struggling with things like anxiety because you’ll always be in your own head and unable to make the advancements you need for success. In her book, The Happier Approach, Nancy Jane Smith, walks people through how to get out of their head and into their body. Shifting your focus is sometimes just what you need!

In order to have a healthy mind, you need to give yourself time to relax and decompress, because, if you’re crowding your life with all work all the time, you’re going to get burnt out and start to dislike the job you’re doing. If you don’t enjoy what you do, it’s going to go downhill fast. You’ll put in less and less effort and you’ll never attain that success that you want.

Just as your mental well-being is important, so is your physical health.

Good physical health allows you to wake up each day feeling refreshed and ready to go, something that’s very important for your happiness and for your success. Being physically active and fit is good for your health, and it also helps you find happiness more frequently.

Keeping your body hydrated, properly nourished, and challenging yourself physically are the best ways to keep you in top physical health. I can hear you saying “but I don’t have time to workout”. Guess what, you really do have the time, you just need to find it.

“Workout, workout as hard as you can, and workout without excuses nor apologies. The discipline of tough physical training is obviously great for mental and physical strength, but over time, it also instills many more important lessons in a gradual and subtle progression. … It is the sheer effort but also the rest, nutrition and focus. These same skills, that are so important to our business and personal life, cannot become better engrained than through challenging training." --Itay Rosenfeld, CEO of Voxbone, a provider of Communications-as-a-Service (CaaS)

Without a healthy mental state and physical fitness, life can become a bit stale. Tracking progress in both of these categories is crucial. When you’re journaling or making notes about your day, talk about things that you’ve done to better your physical and mental health and be specific.

By keeping notes on your progress, you can tweak your methods in order to have better results, especially after seeing what worked for you and what didn’t. Everyone has different needs, so what might work for one person might not work for you. Find your balance.

Remember, as tempting as it is to only focus on success, you need to focus on all aspects of your life in order to truly be successful,. Take a look at  33 Daily Habits, which gives you simple, daily habits of successful entrepreneurs. There’s no fun in being financially well-off if you’re depressed and out of shape.

Get Out Of Your Head For Success Read More »

build a business plan

Don’t Rush Into Business! Slow Down and Do This First

build a business plan

Don't Rush Into Business!

Slow Down and Do This First

virtual assistant

Everybody wants it now. We live in an instantaneous world – news reaches millions of people as it's happening. Gone are the days of waiting a week for a letter. I remember writing my cousin and then waiting for her return letter, which was always at least two weeks. Do you remember seeing something you had to have in a magazine and ordering it – 6 to 8 weeks delivery time! So be honest, with online ordering and same-day delivery options, we only begrudgingly accept delivery of over two weeks if that's the only option we can find. Many, myself included, will check Amazon first for our wonderful "Prime one day" shipping. I recently saw an ad for a cute animated pumpkin, and rather than go to their website, pay $15.99 shipping and handling, and have it take 2-4 weeks to deliver, I found it on Amazon, and my daughter received it two days later.

I do have a point to make. Many of today's start-up companies and existing businesses have the same mindset. We all want a successful, thriving business with clients lined up around the block, and we wanted it to happen yesterday. Let me pause this thought and tell you I have almost zero patience. I can probably think of over a hundred things that are longer than my patience, such as the time it takes for an embarrassing Tik Tok to trend! My mother would always tell me to have patience, "good things come to those who wait," and that brings me back to my point. A successful business, a trusted accounting firm, or a top dog Realtor does not happen overnight. It won't even happen in a week or 30 days, but if you work at it and start at the beginning, it will happen.

"If  you build it, they will come."

I have had five businesses, of which only one is successful. I attribute that to my awesome coach, Tawnya Sutherland, who grabbed my reins and pulled me back. I wanted immediate success. I would get an idea in my head, and I wanted to see it come to fruition yesterday! That is the only reason my other businesses did not survive. I jumped right in without planning and went up the creek without a paddle. I almost did that with TASK Virtual Assistant! But I slowed down and worked on a five-year plan. Let me share some tips to help you build your plan:

Create a Business Blueprint

There are a TON of resources on business plans, business goals, start-ups, etc., so I will not get into the how's. But just like an architect needs blueprints before building a house, so do you before building your business.

Your blueprints should "draw" out:

Product and service development – What is it that you bring to your market? What purpose did you go into business to fulfill? Jennifer Todd, owner FutureView Advisory and FutureView CPA asks, "Are you selling the right thing?"

The definition of a business person is someone who solves problems for others at a profit.

Marketing and Sales - This is easily the most essential part of any successful business. You may have the most remarkable invention on the planet, but if you lack marketing and sales, you are setting yourself up to fail in business.

Learn About Your Target Audience and Industry

The more you understand who you are marketing to, the better you can convert them into paying or loyal customers. Interact with them on social media and ask for feedback after they purchase your products, services, or content.

Be Ready For Financial Setbacks

I was always told not to expect a profit in the first five years. Educate yourself regarding business finance. This includes paying yourself and the costs to create content, accounting systems, other tools, and much more. A poor grasp of finances is one of the most common reasons businesses fail, which is why you should set it up correctly and find the appropriate funding before you start.

Know Your Wants, and Don't Wants

You would think that with all of the opportunities, technology, and variety available in the world today, people would have an easy time defining what they want. Unfortunately, the opposite is actually true. Our world has become so fast-moving and hectic that many people have lost touch with themselves and what is important to them. When asked, many will quickly respond with a quick (and immediate) want: "I want my mortgage paid off."

List out a few wants and don't wants, then write out WHY next to each one. This exercise will help you when it comes time to create your mission and vision statements.

I cannot guarantee that by following these tips you will see a five-digit income or that your accounting firm will hit the Forbes Best Tax and Accounting Firms, but I do know that without a plan, you will not grow your business.

Don’t Rush Into Business! Slow Down and Do This First Read More »

vacation mood

8 Tips To Keep The Vacation Mood Going

vacation mood

8 Tips To Keep The Vacation Mood Going

virtual assistant

After a relaxing summer vacation, when it's time to get back into the swing of office life, it can be hard to get motivated. The days of fun in the sun seem long gone. My sister and I took a cruise a few years back and let me tell you, I could certainly become accustomed to that lifestyle. If I was hungry, food was there. If I wanted a drink, it magically appeared. We even got our beds turned down, and our towels turned into the cutest animals. Going back to the office wasn't an easy task. I remember trying to come up with one good reason why I should get off that ship! So, whether this summer found you enjoying the royal life, being waited on hand and foot, or family fun and relaxation, just because the vacation is over doesn't mean you can't continue to enjoy your life.

Follow these eight tips to ease back into the work week and keep that vacay feeling going for as long as possible:

Tip #1: Plan your time off

Just because you're back to work doesn't mean that you need to make your life all about work. You should still have plenty of free time that you can plan out and enjoy to the fullest. Plan a fun evening for yourself or your family. You can even plan for a weekend trip somewhere in the near future. Block out your time off on your calendar. And remember, make it a no-work zone – that means no cell phone or email checking!

Tip #2: Take it one day at a time

Sometimes, coming back to work can be overwhelming because there's so much to do. Your mind may race through all the things you'll need to accomplish over the next few weeks. That'll make your thoughts unbearable and you'll long for the vacation that just ended. Instead, focus on one day at a time or even one moment at a time. Your work will get done, no matter how overwhelming it seems. And there will still be time for fun, too.

Tip #3: Organize your life on the first day back

When you first get back to work, spend a day "spring cleaning." If you have a desk job, organize your computer files as well as your desk. Sort through your email and answer only the most important and urgent on your first day back. This can help you feel a sense of accomplishment, while also clearing the clutter.

Tip #4: Do a few half days if you can afford it

If you have a staff, you may be able to do a couple of half days to transition yourself back to work. This way, you can start slowly while getting back into the work mentality, and you'll have portions of your day that you can plan for yourself and your family.

Tip #5: Start planning your next trip early

Even if your next trip is far into the future, you can still dream about what it'll be like. There are many benefits to planning early. When you book a trip early, you can take advantage of early bird discounts. Those who know what they want early will be there to grab the best deals.

Tip #6: Go somewhere special for lunch

On your first day back, plan a special lunch for yourself. You don't have to delve immediately into the usual routine. Pack a special lunch or treat yourself to a meal at a restaurant you love.

Tip #7: Make a vacation scrapbook in your free time

Remember the good times you had on vacation by using your free time to make a scrapbook or write a memoir about your experiences. You can do this after work or on weekends. It's a great way to keep your vacation going in your mind.

Tip #8: Focus on what you love about what you do

If transitioning back to work is turning out to be more difficult than you thought it would be, it might be because you're focusing on the negative aspects of your job. Remember your “why.” Try to focus on the positive and on what you love most about what you do.

Vacation time will be here again before you know it. Learn to enjoy your life no matter what time of year it is. Make the most of each moment by seeking ways to sprinkle that vacation mentality into every ordinary day.

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persistence

The Power of Persistence

persistence

The Power of Persistence

virtual assistant

I cannot tell you how many times I’ve had someone tell me, “you’re nothing if not persistent.” When I get an idea in my head, I’m like a dog with a bone. I just cannot let it go and will do everything possible to make it a reality. Is this the reason for my continued success? I believe so.

Sometimes the secret to success is simple: just keep trying.

Being highly persistent is something that can help you make all kinds of amazing things happen. Like the little ant that moved the rubber tree plant, truly remarkable things can happen when you just don't give up.

Personally, giving up is not an option for me, seriously. I have serious F.O.M.O. (fear of missing out) and always wonder “what if.” Because of this, I simply cannot quit.

But the truth of the matter is that some people may simply be born more persistent than others – or they may have learned the behavior when they were very young.  So this bears asking, is it too late to 'decide' to be persistent right now?

Whether or not one's personality can be 'changed' over time is a matter that is contentious among psychologists. However, I believe there are things you can do to make being persistent easier for yourself. But before we can learn to be persistent, we must first understand why we are not persistent.

Why We Give Up

Oftentimes, we fail to stick at things after the first or second failure. Many become disheartened when something doesn’t work out just as planned or as quickly as one would like, and they simply give up.

Here are three of the main reasons we tend to quit:

Reason #1: Effort and Time

One of the biggest reasons we tend to give up and stop being persistent is that whatever it is we're doing takes time – too much time. If you're writing client proposals and getting no responses, this can often seem like a big waste of time; the same goes for starting exercise regimes that don't offer up fast results. The world we live in today is instantaneous, and we want the same with our results.

Reason #2: Our Egos

One of the biggest reasons we often give up trying is that it hurts our ego to fail. If you've failed a business start-up five times (raising my hand here), then you'll be putting your ego through the wringer each time – especially when you have to tell your family and friends. Thus we often make excuses to give up trying, so we can protect ourselves.

Reason #3: Politeness

In many cases, we don't persist because we don't want to "be a bother." While this might sound reasonable on paper, the reality is that you're actually giving up on your dream to be less of a nuisance. Like it or not, being a nuisance is often what you must do to make things happen for you!

Flip the Persistent Switch to ON

We're always told how we can achieve anything if we put our minds to it – how if we keep putting in the time and effort, we will eventually start to see our efforts pay off. It seems that the key ingredient to success in all its forms is persistence. So how do you flip that persistence switch on:

Increase Your Energy

Self-care is one of my favorite topics. Proper self-care keeps the body going. If you’re struggling with fatigue or frustration, you will also struggle to flip your persistence switch on. But having the right diet and exercise regime built around increasing your mitochondria count can do wonders for you. If you have more energy, you won’t have to rely on willpower to be persistent!

Clearly Define Your Goals

Being persistent is often a result of having clearly defined goals that you're willing to work tirelessly towards. If you know precisely what it is that you're trying to achieve and you know precisely how you're going to achieve it, then it's just a matter of executing that plan even when it's exhausting or daunting.

Have a Support Network

go you

We derive strength from those around us. When we're at our last ebb, we think of all the people who believe in us and the people we don't want to let down. Just knowing you have people cheering for you to succeed can often be all it takes!

 Practice

And you know what? Persistence takes practice. Even if you find you're prone to giving up, consistently trying to try can help you to develop the persistence you need. Don't give up on not giving up!

Persistence can really pay off. In all kinds of circumstances, you have nothing to lose by trying again and everything to gain if you're successful.

If at first you don’t succeed, try and try again.

The simple fact of the matter is that the more times you try, the more opportunity you have to win.

The Power of Persistence Read More »

looking for a fresh start

5 Questions to Ask When Looking for a Fresh Start

looking for a fresh start

5 Questions to Ask When Looking for a Fresh Start

virtual assistant

That's it. You've had it. Life is just not going as well as you'd like. It's time for a change, a Fresh Start! Sometimes starting over and cleaning off the slate is just what the doctor ordered. I should know; I'm the Fresh Start Queen. But how do you know where to begin? How do you know if you need a fresh start or maybe just a break?

It's simple. You start by asking yourself these five questions:

1. What Do You Really Desire?

Too often, what we think is a change in our life is nothing more than a dressed-up version of the old. To avoid falling into this trap, you must look at real and actual change.

Start by asking these hard questions:

  1. What do you want out of the change?
    • Probably the most important question, so spend some time with it. Be brutally honest with yourself. Even if it's only to spend Saturday morning watching cartoons as when we were kids, you must understand exactly what you want.
  2. How are you not getting this in your current situation?
    • Remember the saying, "You can't see the forest through the trees," and dig deep here. Take off those blinders and look around.
  3. What would you need to do to attain this?
    • Create your roadmap. Write out a few SMART goals and create your plan to make this change happen.
  4. And finally, what's one positive change you can make right now that will place you closer to this dream?
    • Declare your desires as if you have already obtained them. Speak affirmatively about your needs rather than focus on what you do not have or dissatisfaction.

2. How Many Risks Are You Willing to Take?

Fresh starts will demand a commitment from you, which manifests in how much of yourself you are willing to put into the project. If you are not willing to risk a new way of life or much in the form of change, you will not have much success.

I mentioned earlier that I am the Queen of Fresh Starts. I've never been one to shy away from going after what I want. About fifteen years ago, I made a huge decision to start a new life. As the Little Rascal's song goes, "packed what I could, sold what I couldn't, stopped to fill up on my way out of town," and my next verse was "start spreading the news…" and just like that, I left my job, my family, my home and moved to New York.

I didn't know anyone in New York, but I had accepted a contract position as a network administrator and knew this was the opportunity I had been looking for my entire life. So I took the risk, and those who know me will tell you, it was the best thing I ever did for myself.

3. What is Different About the Life You're Proposing

If you are looking for a new beginning, there must be something 'new,' or you are not starting over. Instead, you are merely continuing what you've been doing all along. So, what is the thing you haven't done before?

For me, it was freefalling. I didn't have a backup plan this time because I never once thought I was making a mistake. 

4. What Are You Giving Up?

A new beginning means something else is ending. So what are you leaving behind? 

I was giving up the stability of my family and friends, of knowing an area so well I could make it home blindfolded. I was giving up my comfort zone. 

Remember that this question doesn't imply you must abandon every aspect of your past. Sometimes we are leaving behind only a small part of our life.

5. Are You Truly Ready to Let Go of the Past?

This last question can be challenging because you might not know the answer until you have begun. Your fresh start will fail if your past baggage is weighing you down. At the very least, it helps to have a positive attitude about letting go and are willing to do the work to make this happen.

In the end, these questions will give you some idea of what to expect as you embark on this journey of letting go. After all, being prepared truly is half the battle.

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lifetime learning

Lifetime Learning is Essential

lifetime learning

Lifetime Learning is Essential

task virtual assistant

There is one thing that is certain in life, and that is change. If you are like me, you embrace change because it is another chance to learn and gain something new. I am an avid learner, a lifetime student if you will. I learned early on that if you want to succeed, you must stay one step ahead, and the way to do that is through learning.

Increase Your Confidence and Motivation

A lot of anxiety or fear stems from a lack of knowledge. If you strive to learn something new as often as possible about your niche and the world at large, you will empower yourself to do better, thus making you believe in yourself, and boosting your confidence while giving you the knowledge to be successful.

Keep Up with Your Competition

"The simplest way to learn business is to study your competition and improve what they are offering." - Ehab Atalla

"Study your competition", is exactly what Netflix did. Netflix saw a change in technologies and tried to understand and learn new ways to improve its business model as well as its biggest competitor, Blockbuster. They now lead their industry by streaming movies and television shows straight to your T.V. and have become a model for all streaming services.

Tawnya Sutherland, a pioneer in virtual assistant training and networking, fully understands the importance of studying your competition and dedicates an entire section on the subject in her signature, "Virtual Assistant Career training program"; from knowing your customer to introducing your business, she spells it out and walks you through it.

Fully Understand Your Potential

Learning unlocks skills and resources about yourself that you would have never discovered if you didn't make an effort to do so in the first place.

"Learning is a constant process of discovery - a process without end" - Bruce Lee.

I remember mom always saying, "you can't say you don't like it if you don't try it." Same idea here, if you don't continue to learn, you'll never know what you could be.  And you can quote me on that 😉

Be Successful

To be successful and keep up with your business, you must continue learning new technologies, software services, and social media platforms. And I can't think of a better "one-stop learning center" than Freelance University. Here you can hone a specialized skill, get live training support, attend workshops and learn the latest technology, all in one place!

But success doesn't stop with learning new skills. If you want to keep up with the crowd you need to learn new strategies. What worked five years ago, might not work today. As a business owner, it is important to stay up-to-date with the latest trends and news in your industry. This way, you can always be on top of what’s happening and address any issues as they arise.

Create the Job or Life You Want

Learning is an important part of our lives. We learn from childhood to adulthood, and it is never too late to learn something new. Learning unlocks worlds, ideas, values, and inspirations you never knew existed. When you learn, you create more choices in life to live the way you want. Not sure what you want to be when you grow up? Check out LinkedIn Learning; whether you're looking for continuing education, or want to try something new, this is a great source to have. If you already have a premium account, then LinkedIn Learning is free, otherwise, it's a nominal monthly fee, and has a 1-month trial. 

Learning is a lifelong process that takes place anywhere and anytime - at work or at home, on the bus, or in the car. It can take many forms: reading a book, listening to a podcast, watching a video on YouTube, attending a conference or workshop - the list goes on and on. Education, knowledge, and experiences are fun and rewarding. They, together with practice, are vital for growth, understanding, and compassion for the world. Education and learning provide no consequences if you want to accomplish your dreams and be more productive. Keep reading, experimenting, and jump out of your comfort zone to learn and gain more knowledge.

"You'll never be bored when you try something new. There's really no limit to what you can do! - Dr. Suess

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