fbpx

Helpful Tips

workaholic

Could You Be A Workaholic?

workaholic

Could You Be A Workaholic?

task virtual assistant

I always knew I was a workaholic. Both my parents are Type-A personalities and I suspect, workaholics, so I come by it honestly. Today is National Workaholics day, so I thought I would dig into the phenomenon a little more, and was surprised to see it is a treatable condition!
Work addiction, often called workaholism, is a real mental health condition. Like any other addiction, work addiction is the inability to stop the behavior.
Some signs of a workaholic may include:
  • Working late and/or taking work home often and unnecessarily.
  • Checking messages at home, or at inappropriate times such as during family dinners, holidays.
  • Consistently canceling plans.
  • Your relationships are suffering because you are always working.
  • Lack of sleep or poor sleep.
  • You're defined by your work
Do not confuse workaholism with long hours, however, as there may be times you will need to work longer hours or cancel some plans, that doesn't necessarily mean you're a workaholic. The same goes if you just love your work so much you work more than an average "40-hour week", which means you're probably engaged, not a workaholic.
So then what is a workaholic? The dictionary defines a workaholic as a person who compulsively works hard and long hours. They might as well put my picture in the definition! It is not uncommon for me to put 18-hour days in, or to get up in the middle of the night and check email, or jot down notes for my blog. I've even been known to forget to eat! But this isn't something new for me. I've worked like this for as long as I can remember. I was always finding extra work to do, taking work home, and working long hours. I thought I was just a hard worker, trying to show my worth. Turns out I'm a bonafide workaholic (ok, tell me something I didn't know!)
Workaholism can become a serious condition, and if left untreated can lead to impaired cognitive functions stemming from sleep deprivation, affect mental and physical health, and even create conflict and discontent in your personal relationships. Ladders.com published indicators of workaholism to look out for. Take a look at these 5 signs of workaholism and see where you land:
1. Workaholics have anxiety

Do you gain a sense of comfort when working? Do you feel guilty or restless if you are not busy doing something? I personally can not, not, be doing something. I always have 10-15 or more computer windows and Chrome tabs open so I can easily and quickly switch between tasks rather than take any downtime.

2. Work is priority #1

Workaholics will put the job before and above all else. Holidays, family time, it doesn't matter. A workaholic spends little-to-no time connecting with others and will always arrange their schedules so work comes first.

3. No social life

As I mentioned above, a workaholic has very little time for socializing. Some may even stress out from the guilt of doing something for themselves. A workaholic must make themselves completely available and indispensable to their job and have oftentimes been accused of being a martyr.

4. Won't admit the problem

A workaholic cannot admit they have a problem, or they might not even realize it. Working long hours, "to the bone", is acceptable in our society and quite often expected.

5. They're unhappy

Oftentimes a workaholic doesn't even like their job, but they have a need to remain busy rather than have nothing to do.

If you find yourself in any of these signs there are some ways you can address the unhealthy behavior. Plan activities for the end of the workday, and don't cancel them. Other ways you can balance your work and home life are by reading books, listening to music, or doing something that prompts inspiration.

Could You Be A Workaholic? Read More »

prepare for disaster

If Disaster Strikes, Will You Be Prepared?

prepare for disaster

If Disaster Strikes, Will You Be Prepared?

task virtual assistant
Chances are that sooner or later you’ll face some sort of a disaster that will leave you without power, and hinder your access to purchase necessary supplies. It could be a natural disaster like a hurricane, snowstorm, flood, tornado, or earthquake. It could be a manmade disaster that has the power grid failing or requires you to stay put in your home such as the COVID-19 pandemic. No matter what strikes, we can lessen the personal impact by preparing for disasters most likely to occur in our area.
Your first step in disaster preparedness is to find out what types of emergency situations happen in your area. Take a few minutes to research and know what types of disasters your area is most susceptible to. I've listed a few natural and man-made disasters below to give you a place to start.

Natural Disasters:

Hurricanes originate in the Atlantic basin, which includes the Atlantic Ocean, Caribbean Sea, and the Gulf of Mexico, as well as the eastern North Pacific Ocean, and, less frequently, the central North Pacific Ocean. If you live in any of these areas you should prepare for hurricane season which is most active from June 1st to November 30th.
The only difference between a hurricane and a typhoon is the location where the storm occurs.
Typhoons most frequently occur on the western Pacific Ocean off the east coast of Asia near Japan. Typhoons, like hurricanes, have a long, active season running from May 15th to November 30th. The only real difference between the two storms is the location where they occur.
Tornadoes are more common along the Great Plains of the central United States, known as Tornado Alley, and are caused when dry cold air moving south from Canada meets warm moist air traveling north from the Gulf of Mexico. However, don't be fooled into thinking they only happen in “tornado alley". The U.S. tornado threat shifts from the Southeast in the cooler months of the year, toward the southern and central Plains in May and June, and the northern Plains and Midwest during early summer. Tornadoes can occur and have been reported in all fifty states as well as in many parts of the world, including Australia, Europe, Africa, Asia, and South America. Two of the highest concentrations of tornadoes outside the U.S. are Argentina and Bangladesh.
Violent tornadoes do happen outside “Tornado Alley” every year.
If you live in the North East or south of the Great Lakes, you should get ready for big snowstorms and blizzards. But, like tornadoes, these storms can occur anywhere, albeit not as likely. If you're on the East Coast of North America, you will have Nor'easters to consider, and along the Pacific coast - earthquakes. Mother Nature does believe in being fair and gives everyone a little something!

Man-Made Disasters:

Man-made disasters are not confined to one specific area, hence the term "man-made", and can happen anywhere. However, you may live in an area that is more prone than others. For example, if you live near a dam, you may need a plan of action for flooding. Do you live near a wooded area or large forest? Then you need to consider wildfires. If you live near a nuclear plant, you should think about a way to get out quickly if something were to happen at the plant. You get the idea. What disasters we prepare for will be different for a lot of us and what sort of emergency plan you have will depend on those variables.

Get Prepared

Should I stay or should I go?
The first question you need to ask yourself is where you will go when an emergency arises. Will you stay at home and shelter in place? Will you head out of town and evacuate? How long are you prepared to stay at home, and at what point do you decide to evacuate?
Obviously, those decisions may be outside of your control, such as in the event of a mandatory evacuation, but there will also be plenty of times when the decision is up to you.
Where Will You Go?
If you are heading out, where will you go and where will you stay? These are important questions and you don’t want to make those decisions when you are in the middle of a disaster. Those are stressful times and it can be hard to make smart decisions quickly.
A big part of your emergency preparedness plan should be to think through possible scenarios and then get the information you need ahead of time. For example, figure out what routes you can take to get out of the area, determine where you want to go if possible, and then get the contact information for a hotel or the people you’ll be staying with.  If you have pets, keep a list of pet-friendly hotels in your go-bag.
How Will You Stay In Touch?
There is nothing scarier than not being able to get in touch with loved ones during a disaster or emergency event. Just as important is being able to get news and emergency alerts or announcements. Think about how you will accomplish this both while you’re on the road and when you’re staying in your home or emergency shelter.
Making sure everyone has a mobile phone is a great start. Keeping your devices charged on a regular basis will help make sure you have a full battery in case of an emergency. Put extra chargers, including car chargers, in your go-bag. Having an additional battery or a backup power supply will come in very handy as well.
Be conservative with your device usage to make the battery power last as long as possible. Turning off data when you're not listening to news reports is an ideal way to conserve battery. It’s important to talk to your kids about this ahead of a disaster and remind them regularly.
Just as important, don't rely on just your smartphone for news and communication. A backup plan will come in handy when you can’t get a good connection or run out of power on your device. Designate a meeting point or a person that everyone contacts when you can’t get a hold of each other. Have a backup solution for finding out what’s going on like a weather radio.
What Supplies Do You Need?
Start with the basics you need for survival including food, water, shelter, flashlights, candles, and matches (keep them in a waterproof bag), prescribed medication, and a first aid kit. Don’t forget about your pets.
From there, start thinking about creature comforts like light, entertainment, and the likes. Having a headlamp and a good book can make waiting out a power outage a lot more pleasant.
Be Prepared
Think about what makes the most sense to you and your family. If you are able to stay put, you can take care of issues as they pop up and prevent further damage. If a storm blows out a window, you can board it up and prevent water from coming in for example. At other times, it may be safer and more convenient to get out of the disaster’s way.
For all cases, you will want to prepare in advance and have a go-bag for every member of the family, including your pets. Things move fast when a storm hits, especially when evacuations are ordered. You don’t want to waste time trying to make decisions and gathering supplies.

The more prepared you are, the safer and more comfortable you’ll be when disaster strikes. Download our free Emergency Supplies Checklist to help you along the way.

Emergency Go Bag

DOWNLOAD WORKBOOK

Send download link to:

If Disaster Strikes, Will You Be Prepared? Read More »

Automate Your Business Finances

Organizational Efficiency: Automate Your Business Finances

Automate Your Business Finances

Organizational Efficiency: Automate Your Business Finances

task virtual assistant

Every business must figure out how they plan to keep track of income and expenses and set up benchmarks for planning purposes. In Organizational Efficiency: The Anatomy of your Business, I showed you how automating your business helps free up your valuable time to do more money-making activities. The poster child for automation is business finances. Think about it, most of your business finance tasks are recurring and rarely change, making it perfect for automation! The tools that exist today, such as Quickbooks and Xero, are easy to use, inexpensive, and work great. Today, most bookkeeping software, even Go Daddy’s version, will automatically book your purchases and income for you and categorize the expense, saving you hours! It doesn’t get much easier than that!

Below are some finance tasks you can easily automate:

Invoicing and Reminders

Send recurring invoices automatically based on the criteria you set up. You can also set up auto-reminders for invoices that might need a little tweaking before they go out.

What’s more, when your client clicks the invoice to pay, the software automatically records the payment.

Payroll

If you have employees, then you know how timely payroll can be! Investing in payroll software can save you time and money.

Depending on the size of your staff or how many contractors you have, having an automated system will help ensure your people are paid on time, and letting them self-manage their pay helps save you time. Look at your bookkeeping software to determine if there are add-ons to help automate this or try using SurePayRoll.

Bill Paying

Set up automatic payments through your bank or credit card company, so you don’t have to think about them every month. Another plus, automatic payments prevent late fees!

Storing Records and Receipts

Use receipt scanning apps like Wave to take a picture of your records and receipts so that it’s always there when you need it. Your accountant will thank you!!

Expense Management

Managing expenses, especially when you’re away from your office, is easy today with software like Zoho Expense and fylehq.com that help you collect receipts, appropriately book the expense, and so forth. Even your existing bookkeeping software may have an option.

Investing and Saving

The truth is, if you don’t invest and save on a regular basis, you won’t do it. Set up automatic transfers with your bank to send money to your investments and savings accounts, whether personal or business finances.

Automating your finances helps you avoid making the same steps over and over again. There is no reason to repeat tasks today when there is software available to do it for you. You can save hours each day by implementing these financial automation tips and tools.


Download our free Organizational Efficiency Workbook and start taking control of your time!

Organizational Efficiency: Automate Your Business Finances Read More »

five fast ways to make quicker and better decisions

Five Fast Ways to Make Quicker and Better Decisions

five fast ways to make quicker and better decisions

Five Fast Ways to Make Quicker and Better Decisions

task virtual assistant

Being an efficient decision-maker can often make a difference in missed opportunities.  You have to be decisive, and often you have to make quick decisions, but you want to be sure you are making the best choice.  So how do you make quicker and better decisions? How do you become more accurate and effective at making decisions when it counts?

You have to be decisive. Making important decisions in less time means more power and control over your life. It also means that you will have the opportunity to gain the trust of others. Being able to make important decisions will enhance your business and personal life.

Start with making small decisions in a timely fashion to help train your brain to think through questions more quickly. You will be surprised at how quickly our brains can be conditioned. Follow these five tips to help put your decision-making process in the fast lane.

What is the Objective?

Your S.M.A.R.T. goals will play a vital part in your decision-making process. Knowing the objectives of the decision and knowing your mission will help make the decision-making process simple.

Ask Yourself: "What are we really trying to do here?"

Write it out, brainstorm, and discuss. Is it your role to solve this problem? Do you have the tools needed? It is vital that your decision, any decision, is within your mission.

Seek Out Wisdom and Knowledge

Seek out wise counsel. Really. If you are surrounded by more experienced professionals who have done what you are about to do, ask questions and inform yourself. Do needed research. Don’t let pride or proving that you have it “all under control” blind you to great resources all around you.

It Does NOT Have to be Perfect

Don’t overthink - just start. Make a plan. An imperfect, real plan. Start doing the work that is deciding and solving. Take note of the effects and response to your action. This way, you can adjust if needed.

Adjust Early...

…it’s ok to fail, but fail fast and move on.

Be humble - adjust early if needed. Don’t run the train off the track because you are unwilling to admit that you made a mistake. If your choice was wrong, own up to it in a professional way and make things right to the best of your ability. It’s better to win the fight after a change of tactics than to get knocked out by your own ego and pride.

Decision-making does not have to be tedious and stressful. An important part of the process is to know what you truly have power over, to control only what YOU can control.  If it’s not your decision to make, stay out of the control room.  Zero in only on what you have the ability to decide on. This means staying focused and being able to take action without becoming overwhelmed by the details.

With the right attitude, planning, and strategy, you can become a faster, more efficient, and competent decision-maker. This is a great tool for the corporate world and everyday life.

Five Fast Ways to Make Quicker and Better Decisions Read More »

vacation tips

Prepare Now for a Stress-Free Return

vacation tips

Prepare Now for a Stress-Free Return

task virtual assistant

Modified from original post, published December 19, 2019

Taking some time off during the Holidays? Looking forward to enjoying some festivities, but dread the mountain of work you know will be waiting when you return? Make a few preparations now before you leave, and follow some tips when you return, to help ease you back into a routine and maybe even stretch your relaxed and festive mood well into the first week or two of the new year!

Taking care of a few things now before you leave, will have you thanking yourself when you come back!!

Notifications: Set up your Out-Of-Office and Voicemail messages now. These are probably the two most overlooked yet simplest tasks to quickly take care of. Many email programs such as Outlook and Gmail will let you schedule the OOO in advance. If your phone system doesn’t allow for advance messaging, write the message out, and have it ready to record quickly. Don’t stress yourself by waiting until 5 minutes before you’re trying to get out the door!

Schedule Meetings: That New Year staff meeting can wait until Tuesday afternoon – 2:30 PM to be exact – after you return. A study by YouCanBookMe shows this to be the very best time to schedule a meeting. Also, don’t forget to schedule a reminder, preferably with a scheduled email, in addition to the popup reminder notification.

While you’re adding meetings to your calendar, I want you to schedule 3 lunches your first week back. As you ease your way back into the routine, time away becomes paramount. Schedule alternate days (I recommend this!) or consecutively, but do it in “ink” and do not allow yourself to cancel.

This becomes all too important, especially with our new work-from-home routines. It can become easy to forget about ourselves because, in our minds, we are already at home and feel guilty if we take any "me" time.

Whether you are returning to the office or multiple zoom meetings, you need to add a 30-minute “catch up” time to your schedule. The purpose is to socialize and catch up with your office pals. Scheduling this time will help avoid unnecessary interruptions.

4377055

Task List: You know I’m all about these lists! Make a complete list of all the projects you are working on, including the ones you’ve been putting on the back burner. Take a few minutes to prioritize everything – use the Eisenhower Matrix found in my 5 Essentials Tips blog to help organize these projects. Your “vacation brain” will thank you when it’s time to jump back into things!

Clean Up Your Desk: Put all tasks away and take the last 20 minutes before you leave to clean up your desk. Put away the files you’ve been working on, put books back where they belong, straighten up the supplies. Take one last look at your returning Task list. Make sure you have only the most urgent and important tasks scheduled your first week back.

holiday email return

Tips for Your Return: Returning to the office has been sometimes compared to getting a root canal! Just the volume of emails alone is enough to make even the bravest quiver!!! Three good rules for returning:

  • Try to stay in a selective stealth mode the first few days back, giving those that “need to know” a heads up about your return.
  • Break the first few days into little chunks. For example, take care of emails and phone calls on the first day, and review reports on day two.
  • Do Not Stay Late! As tempting as it might be, slowly easing back into that full “work late” schedule will help you be more focused and productive.

These are just a few things you can do to help relieve the stress of returning to work after an extended Holiday, with an emphasis on getting out of the office or away from your desk - have lunch with a friend, take a walk – get away for at least 30 minutes.

I’d like to close with one final list, it’s my "To-Don't List":

  • Don’t schedule multiple meetings your first day/week back
  • Don’t set unrealistic deadlines for your first day back
  • Don’t try to do everything the first day back

This will only leave you overwhelmed, underproductive, and put you behind in your work.

Prepare Now for a Stress-Free Return Read More »

source-checking isolation tips

3 Ways to Protect Yourself Against Questionable Links

source-checking isolation tips

Don't Get Bamboozled By Bogus Links!

3 Ways to Protect Yourself Against Questionable Links

Sung

Unsolicited emails from unknown senders are sometimes the onset of cyberattacks. They may entice you to click on a link or open an attachment that may contain malware. Clicking on the links can also direct you to some compromising websites, so be cautious. If a link looks suspicious, look it up on the web and do a quick research. The rule of thumb is to ignore seemingly malicious emails. But if you're really curious, or just not sure it's evil, there are several ways to protect yourself and your environment from unknown and questionable web links. Read on for a few tips you can use to protect yourself while investigating that link or attachment.

The main key is isolation. Below outlines a small list of isolations that you can utilize.

Isolate Yourself

Use a completely different platform. If possible, utilize a “Burner” computer. A burner computer could be an old laptop that you don’t care about if it gets compromised. There is zero personal information, no passwords stored, or any other sensitive information.

Also, protect your network by connecting the burner computer to a different network, such as an Internet Café, free WI-FI, or even your guest WI-FI if it's enabled.

iOS and Android

Use a more secure, but less robust operating system. These operating systems are considered secure because, most of the time, if an operation/application requires interaction with system resources or the operating system, it will ask the user to “Allow / Deny” it. Examples would be:

  • iOS (iPhone, iPad)
  • Android (Phones, Chrome books, Tablets)

Go Virtual

Use Virtual Isolation. If any of the above is not available or practical, then virtual isolation is your next best bet. Virtual Isolation means exactly that. Create a virtual machine within your computer (be it iOS or Windows) by utilizing specialized software. Below lists some of the more popular options. They all have pretty much the same features. The only difference these days are support, ease of use, and price.

If you rely on the Internet for anything or you rely on your computer for anything, it is a must that you fully understand what threats are out there and how you can better protect yourself. Taking a few precautions will help keep your computer safe from hijackers and becoming a zombie machine.

3 Ways to Protect Yourself Against Questionable Links Read More »

cybersecurity for kids

Cybersecurity For Kids

cybersecurity for kids

Cybersecurity For Kids

task virtual assistant

Your children need protection from the lurkers and hackers in cyberspace. With more schools shifting to online learning, almost all kids now have access to the internet. Parents should be actively involved in teaching their children safe cybersecurity habits.

Most kids who access the internet are not careful enough when giving out personal information online. They don't realize the risks and dangers of having their confidential and personal information online. From viruses to hackers to identity thieves, these people are lurking in cyberspace, waiting for that opportunity. I can only stress the importance of cybersecurity for kids.

There are several ways to help teach your children the proper methods of accessing, behaving, and protecting themselves online. The most common areas your children go on the web are social network sites where they have online profiles, photos, and keep online journals. Explain the dangers of accepting online friend invites, especially if they don't know the person.

cybersecurity for kids

It's important to remember that you are not just adding that one person; you get the "friends of friends" spiral. When you add someone as a friend, their friends will also have viewing access, and, if the settings are not locked down, they will also be able to comment. Most of the time, your kids won't even know these people, and now, if they choose, these individuals can gain access to your kid's personal information. Use the privacy and/or parental controls on the social media apps your kid's access. Many are interactive and easy to set up.

Put their computer in a high-profile area, such as a kitchen, where one or more people are always there. Setting them up in the main traffic area allows you to monitor their browsing activities more easily or encourage them to ask questions. They can call your attention to their monitor if they want to ask questions or show you something. It also discourages them from visiting lewd and otherwise undesirable websites.

cybersecurity for kids

These websites are not only inappropriate but are also a breeding ground of malware, spyware, and virus applications that can destroy files, the computer, and even other devices on your network. It's best to be proactive and use controlling mechanisms like content blockers that prohibits them from accessing certain websites and a monitoring application, so you can review what sites they are visiting.

Talk to your children about what they can do online. Get them to engage in a healthy conversation about what they do online, and to let you know if anything seems off. Help them to develop good online habits to ensure their safety online. Teach them the pros and cons of social networking, online file sharing, and even software piracy and illegal downloads. Increasing their knowledge and understanding of the technology of computers and the internet and cybersecurity is arming them with the best protective gear.

cybersecurity for kids

Keep in mind that children are naturally curious. Their innocence, and their desire to be independent, can cause them to be careless. Ordinary safeguards are not enough when it comes to protecting your kids in cyberspace. You need to know what your kid's computer habits are so you can better protect them.

Cybersecurity For Kids Read More »

cybersecurity myths

Exposing Myths in Cybersecurity

cybersecurity myths

Exposing Myths in Cybersecurity

virtual assistant

We all know that cybersecurity is essential. Having a strong password is vital to keep confidential information protected. We know that having anti-virus, anti-malware, and anti-spyware applications keep you safe on a network or the Internet. We also know that having a correct firewall setting is quite important as well.

We are led to believe that having these precautionary measures are enough. Well, they are not. It is time to expose some of the myths of cybersecurity.

MYTH: MY ANTI-VIRUS AND FIREWALL SOFTWARE WILL SAVE ME

FACT: Despite what manufacturers say, despite what the advertisements say, despite what some of your friends tell you, no anti-virus or firewall software is 100% effective. Virus creators make malicious codes that are so advanced that an anti-virus application is not yet capable of handling an attack from it.

Despite the regular updates released by anti-virus software companies, they cannot foresee what kinds of viruses will come out next month or the month after that. They can only provide their customers with protection based on the virus that they know and the potential virus that could come out.

HABIT: The best way to have a degree of protection is to combine the technologies together. Have separate anti-virus software installed and keep a strong firewall active.

It is also important to know that you cannot install an application and forget about it. You will need to get the patches or updates that manufacturers release. These patches or updates are fixes on some little or sometimes big inconsistencies or bugs in the application. For anti-virus software, this update is essential as it may contain the latest virus signature.

Turn on automatic updates to receive updates whenever manufacturers release a new version or an upgrade of the system.

Additionally, look at your security settings. Your emails, web browsers, and other applications all have specific settings that increase the security allowing them to block malware attacks.

MYTH: IT CAN'T HAPPEN TO ME or I'M NOT IMPORTANT TO HACKERS

FACT: Hackers and identity thieves will grab any opportunity that they come across. If they can get your personal information easily, they will do so and think about how they can use it for their personal gain.

Don't believe that just because you have mainly personal and insignificant information in your computer that it’s not worth protecting at all. Please bear in mind that what you think is not important can turn out to be quite useful for hackers. Every bit of information you have on your computer, email, or any other system can be manipulated and used by hackers to access more of your confidential information or use it to gain some profit. Even if you keep your files in a computer not connected to any network, the one that a hacker gains access to can be used to attack other computers or cause problems with other systems.

HABIT: Part of building a good habit is to identify how your information can be accessed and who would be the most likely people who can gain from accessing your confidential files. It’s like identifying the usual suspects in a criminal line-up. I’m not saying that the people you know cannot be trusted but it helps to be extra cautious. Your brother might not do something untrustworthy but his friends' might and if they have physical access to your computer then your files are at risk of being hacked.

Lock your computer with a good password. Use combinations of letters and numbers, upper case and lower case, and even use codes. Avoid using the usual birthdays, social security numbers, bank PINs, account numbers, favorite superheroes, favorite food, etc. Use unique passwords and make one up for every system that requires authentication. Do not use the same password in all your confidential files.

MYTH: MY FILES ARE SAFE

FACT: Do not forget about power surges and other technological problems. Even though the virus and hacker threats are real and sometimes the priority, people forget that sometimes power surges or breakdown of computer hardware can cause loss of data or have files corrupted and rendered unusable. It may not seem as critical as having your personal information exposed to the world, but the loss could be just as devastating to you personally.

HABIT: Use surge protectors to protect you from power surges and invest in a UPS (uninterrupted power supply) to allow you to back up or shut down your computer properly preventing possible corruption of files and applications.

And speaking of backing up, make it a habit to regularly back up your files just in case the unthinkable happens.

Cybersecurity is not at all that difficult. Once you have incorporated it into your system then it can be as normal as walking. All you need is to learn how you can make it work well and build a good habit to make cybersecurity consistent.

By doing this you have a better chance of keeping your confidential information protected from attacks, and keep your personal information safe.

Exposing Myths in Cybersecurity Read More »

self-sabotaging behaviors

SELF-SABOTAGING BEHAVIORS THAT KEEP YOUR BUSINESS FROM SOARING

self-sabotaging behaviors

Self-Sabotaging Behaviors That Keep Your Business From Soaring

Add-a-subheading

No matter how successful you are, at one time or another you’ll fall into the self-sabotage trap, we all do, and the price is high.

  • Your income will suffer.
  • Your self-esteem will plummet.
  • Your confidence will find new lows.

The result? Frustration. Burnout. Resentment of your clients, or your business, or both! Self-sabotaging behaviors lead to more self-sabotaging behaviors. Think of it as getting stuck in a revolving door. You keep pushing the door past the opening that lets you out, but never jump off.

Does this sound like you? Maybe you started a downward spiral due to all the changes with the pandemic. With all the negative reporting from the media, it wasn't difficult to do. Perhaps you are not sure. Maybe you have some sparks of recognition, but it's not that bad? No matter what level your may be, I have good news! Stopping this descent is easy when you learn to recognize the symptoms.

Procrastination

Were you going to send a proposal to a potential new client, but waited too long? Or maybe you were going to get your books in order, or make an appointment with your tax preparer, and now they’re booked solid and taxes are due in two days!

These, and other missed opportunities, can often be blamed on simple procrastination, one of the most destructive habits we fall victim to. Procrastination is what keeps us working late at night to make a deadline, costs us money in late fees, and even costs us business.

If you are prone to procrastination, here are a few techniques you can try to put an end to it:

  • Recognize your fear. What often keeps us stuck is simple fear. We are afraid of failing, afraid we’ll look bad when compared to other proposals, so we just don’t send one. But if you want to be successful in business, you must learn to recognize and face your fears, then do the work anyway.  What if it doesn't work out? Learn from it, dust yourself off, and get back on that horse!

It's ok to fail, but fail fast."  - Leonard Lauder, Chairman Emeritus of The Estée Lauder Companies Inc

  • Visualize the life and business you desire. Imagine what it will be like to have that amazing business you’ve been dreaming about. Picture your ideal workday, daydream about that fabulous vacation you’ll take, and imagine your ideal client. Put together a vision board and look at it, really look at it, once a week. Always keep your goals top of mind.
  • Reward yourself. It’s okay to give yourself a little incentive for getting things done. It’s even number six of the Eight-Stage Change Process John Kotter talks about in Leading Change. He suggests generating short-term wins and “visibly recognizing and rewarding people who made the wins possible”, that includes you! Take yourself out to lunch; buy a new pair of shoes; take an afternoon off. Do what’s most likely to motivate you to power through your fears and take the next step.

Failing To Complete Your Projects

Be honest. How many partially planned programs, and unfinished projects are on your task list right now?

If you’re like a lot of entrepreneurs, the answer is probably several.

You started all of them with great enthusiasm. You planned out the project, created the workflow, and maybe even outlined the marketing strategy. And then…you just stopped working on it.

Maybe you tell yourself that you’re too busy. Maybe you “need to do some more research.” Or maybe you simply lost interest. But the truth is, none of those are the real reason. For many, this self-sabotaging habit is a symptom of a lack of confidence, and it is keeping you from the success you deserve.

Consider this: You cannot know the actual success rate of a program you have never finished, and you cannot improve upon something you have never completed. So rather than filling your task list with half-finished projects, power through and start getting them done.

“Make a commitment to focus on the priority task now, not later, not even tomorrow.” -  How To Finish Everything Your Start, Jan Yager

Negative Self-Talk

       “I’ve never been good with money.”

“I hate budgets.”

             “I’ll never be a 6-figure earner.”

“My market won’t pay premium prices.”

If you have ever heard these statements come out of your mouth—or even in your head—then you are engaging in a damaging habit known as negative self-talk. By telling yourself these lies (and yes, they are lies) you are reinforcing the beliefs that go along with them.

Thoughts become things!” -  Mike Dooley; excerpt from The Secret, Rhonda Byrne

Tell yourself you are not good with money, and you won’t be. Believe that budgets are horrible chores to be disparaged, and you’ll resist creating one. Convince yourself that you can’t earn a 6-figure income, and you won’t.

It’s not “the secret.” It’s a scientific fact known as a self-fulfilling prophecy, this kind of self-talk results in poor performance simply because we act as if it’s already true.

The first step toward changing your negative self-talk is to simply acknowledge that you do it. Tick a mental checkbox every time you catch yourself making negative statements, whether out loud or in your head.

The next time you catch yourself saying “I’m no good with money,” take a minute to recall 5 instances where you were good with money. Maybe you paid off your credit cards or saved for a house or built an emergency fund. Rephrase your self-talk to, “I used to be bad with money, but now I make smart choices to achieve my goals.”

Just as negative self-talk becomes a self-fulfilling prophecy, so does positive self-talk. Re-frame your thinking, and your business finances will certainly improve.

SELF-SABOTAGING BEHAVIORS THAT KEEP YOUR BUSINESS FROM SOARING Read More »

Simple Steps To Enjoy Your Vacation Time

qtq80-0HJck2

Take These Simple Steps So You Can Enjoy Your Vacation

Add-a-subheading

Summertime! Vacation time! Many of you are planning your vacations but also worried about what you will be greeted by upon your return. After a relaxing vacation, coming back to a larger than normal workload can be stressful and discouraging.

Whether you’re going for a week or two, or just a few days,  taking care of a few things now, and keeping a positive mindset, can help ease you back into the work routine and may even stretch your “vacay” mood a little longer.

Use the checklist below to prep your office before you leave:

✔️ Automate Your Email

Create Rules to Filter Emails:

Setting up filters to determine which emails should receive priority upon your return is a huge time saver! Gmail allows you to mark which email type, or contact, as important or with a star. You can even color-code your stars in order of priority in the Settings section.

In Outlook, go to “Rules & Alerts”. There you can fully customize how you want your incoming messages to behave. Sending them to a folder or marking as high priority, are just a couple of timesaving filters.

Out of Office Automatic Reply:

First, take time right now to set up your Out-Of-Office and Voicemail message. These are probably the two most overlooked yet simplest tasks to quickly take care of. Outlook’s “Automatic Replies” and Gmail’s Vacation Reply will let you schedule the OOO in advance. Your message can be anything from “I’m outta here!” (not really recommended ????) to something more elaborate with information the sender may need. You can also decide if you want the automatic reply to go to everyone, even those outside your organization, or contact list only.

Most voicemails will let you schedule an outgoing message to run at a specific time, but if your phone system doesn’t allow for advance messaging, write the message out now and have it ready to quickly record.

Remember, the idea of advanced settings is so you don’t stress yourself unnecessarily by waiting until 5 minutes before you’re trying to get out the door!

✔️ Organize Your Calendar Now

Michael Kerr, an international business speaker and author of "The Humor Advantage,” recommends:

"If your work situation permits it, leave a day after you've 'officially' booked off and arrive a day before you've announced your official return. This buys you an extra distraction-free day at both ends of your vacation so that you leave feeling better prepared and more relaxed and return to work without feeling overwhelmed."

 Another wiggle room tip is your catch-up time. I remember returning to the office after I had taken a cruise. Everyone stopped by my desk or caught up with me in the community kitchen and wanted to know all my vacation details. These quick “water cooler” chats quickly morphed into a time vampire! Block about 30 minutes of “catch up” time to socialize and catch up with your office pals. Scheduling this time will help avoid unnecessary interruptions and keep you focused.

Don’t forget your own self-care! Schedule three lunches your first week back. As you ease your way back into the routine, time away becomes paramount. Schedule alternate days (I recommend this!), or consecutively, but do it in “ink”, as these should be non-negotiable.

And finally, don’t schedule any meetings your first day back, preferably keep the entire week clear!

✔️ Prioritize Your Task List:

Make a complete list of all the projects you are working on. Are there any projects that have been on a backburner for over a year, take a good look at it – are you really going to work on them? Can they be delegated or even discarded? Take a few minutes to prioritize everything – use the Eisenhower Matrix to help organize these projects. Your “vacation brain” will thank you when it’s time to jump back into things.

Set up your return task list now for at least the first two days back. When adding tasks, keep it real! Don’t set unrealistic deadlines for your first day back and don’t try to do everything on that first day, this will only leave you overwhelmed, underproductive, and put you behind in your work.

The first day should be sorting through and answering priority emails, just dip your toe in the water, no cannonballs on this day!

Day two should consist of your top three priorities, in order of deadline dates.

✔️ Schedule Social Media Posts

A social media presence is essential for businesses today, and letting it go for even a week,  can send your engagement into a downward spiral. Luckily, there are programs that will allow you to schedule your posts such as Hootsuite and Sendible. You can also schedule posts directly on  your Facebook business page using Publishing Tools.

If you have a lot of customer interaction, you could hire a Virtual Assistant to reply to comments and private messages, and keep the engagement going. Nothing says sloppy business like failing to respond to messages and questions from your followers.

Alternatively, you could post that you are going on vacation and will not be available during this time. If you take this route, I recommend pinning the post to the top of your page, and make sure you set up messenger to respond accordingly.

✔️ Communicate

Get in touch with your clients and let them know you’ll be away. If you’re able, have a backup contact for them in case any urgent needs arise.  Clients will appreciate the high-touch service.

Kerr says:

"Contact any high-priority clients before going to make sure you've answered any questions and addressed their needs before heading out. It's not only a great customer service habit to get into, it will give you greater peace of mind. It also gives you a simple but legitimate excuse to reach out to clients you may not have talked to in a while."

If you work with a team, make sure everyone is aware of your travel plans and how to reach you in case of an emergency.

✔️ Clean Up Your Desk

About 20 minutes before the end of your day, take some time to clean up your desk. Put away the files you’ve been working on, put books back where they belong, straighten up the supplies. Take one last look at your Task list and review this check list to make sure everything is ticked off.

You're Back at Work, Now What?

Part of the lure of a vacation is that you're free to do as you please. Work often seems like the end of the fun part of your vacation. Nonetheless, with a bit of strategic planning, and following a few return tips, you can help relieve the stress of the return and harness the excitement and happiness of your vacation.

Stealth Mode 

Try to stay in a selective stealth mode the first few days back, giving those that “need to know” a heads up about your return.  Break up the first few days into little chunks. For example, take care of emails and phone calls on the first day,  and review reports on day two.

Do Not Stay Late

As tempting as it might be, slowly easing back into that full “work late” schedule will help you be more focused and productive.

Keep the Vacation Alive

You can keep the spirit of your vacation alive by enjoying similar leisure activities on weekends long after you return to work. Have margaritas with dinner occasionally. Tan privately on your patio. Ask your partner for a massage once in a while. And, enjoy the natural beauty that surrounds you. If you look around you, you'll find that total relaxation can be experienced everywhere!

Simple Steps To Enjoy Your Vacation Time Read More »

Time Management Hacks Used By Successful People

Time Management Hacks Used By Successful People

Time-Mgmt-Illustration-pdf
Add-a-subheading

When you think of a successful CEO, do you wonder how they make it look so easy? How did they get where they are? It almost seems a fantasy that someone can run a company, spend time with family, exercise every day, yet still manage to enjoy their hobbies as well, such as writing a book, or building a boat. You know the kind of person we’re talking about because there are loads of these successful people out there. Do you want to know how they do it? What is their secret formula?

Here are a few time-management hacks from some of the world’s most successful people:

Wake Up Early - Every Day

It’s nice to have some level of structure before a busy day. I don’t know about you, but if I’m rushed in the morning and leave out my morning ritual, my entire day can be off! You set the tone for your day! Waking up early gives you that "self" free time so you can get things done that are important to you. In this YouTube interview with Jocko Willink, former Navy Seal Commander, Casey Neistat explains why it's so important to wake up early every day and have a morning routine that you stick to.

Reduce the Number of Decisions You Have to Make

Steve Jobs wore the same outfit every day so that he didn’t have to mull over a bunch of wardrobe options every morning. Barack Obama limits his outfits to gray or blue suits. Nick Taranto used to only wear shoes without laces, so he didn’t have to tie them. Keep a diary of all your repetitive daily tasks; which ones require a decision or take a little time? Can you narrow the choices down, or eliminate altogether? You may think that trivial decisions only take seconds away from your time, but those are seconds you’ll never get back.

Make Task Lists that you Actually Do

How many loose papers with untouched to-do items have you accumulated over the years? First, stop calling it a “to-do” list. That gives your subconscious  the impression that someone is telling you what to do. I personally don’t like someone telling me what to do, I’d rather it be my idea! So, change it to your task list, or objectives, or goals, anything that motivates you. A friend of mine has a Daily Challenge list. She is quite competitive, joins almost every challenge she sees, and this works out wonderfully for her!

Next, set aside a few minutes at the beginning of your day, every day, to make a realistic list that you will knock out. Make that promise to yourself, and don’t break it.

Reinvent Meetings 

Take it from American businessman and billionaire, Mark Cuban: "The only way you're going to get me for a meeting is if you're writing me a check.” Plenty of successful people avoid meetings like the plague. Why? They are almost always a waste of time. Most things can be handled via email today, but if you really need to schedule a meeting, have a streamlined agenda and a time limit for the meeting – and stick to it!  Otherwise, migrate your meetings to an email chain or work chat platform like Slack.

Stop Wasting Time

This sounds like a no-brainer, but you’d be surprised at how much time is wasted unnecessarily. If you’re waiting in line, check off some of your task items, or when you’re driving, listen to a podcast or audiobook that will teach you something new to implement into your life. To put it simply, train your brain to always be productive.

Turn Your Tasks into Games

Get competitive with yourself. Instead of thinking, “Ugh, I have to get this done by noon,” say, “I bet I can get this done before noon!” If you want to ratchet it up a notch, try using a gamifying task list app such as Habitica.  Have fun with it!

The art of time management is an involved practice. It doesn’t come naturally to everyone, and it often comes with roadblocks that deter people from optimally using their time. Do you have any tried and true time management tips? Don't keep them to yourself! Use the comment section below and share your tidbits!

Time Management Hacks Used By Successful People Read More »

Establish a Great Home Environment for Success

A Mother's Arms
Add-a-subheading

People read about having a great work environment or an atmosphere at work for success. But if your environment at home is less than optimal, this can affect your work, no matter how great your work environment is.

If you often find yourself fighting with your spouse, or you are constantly yelling at your kids, you may want to refocus your energies and try to rectify what is going on. Your conditions at home are going to affect you in every other aspect of your life. This couldn't be truer today as COVID-19 (Coronavirus) has started a new norm with so many businesses having their employees work from home. This may require some outside assistance, but the first step is recognizing what problems are occurring and try to use that knowledge to come up with a better way.

For some people, there just is no better way. If two people were simply not meant to be, the right choice for them might be to go their separate ways. But even before doing that, it may be worth trying to save the relationship.

Another way to turn around a difficult home situation is to get more involved in what your family is doing. It could be that you’ve been working too many hours, and they are getting frustrated with not being able to see you. Remember, people can find new jobs. It’s really difficult to find new families.

If you have been one to skip vacations instead of work, you should stop doing that. Take your vacations. That’s why companies give them to people. They realize that vacations can be good for employees so you should not feel guilty about taking them yourself. There are sometimes valid reasons not to take a vacation due to a work situation. But it should be postponed, not cancelled entirely.

Consider taking up new hobbies and learning activities with your family. Perhaps you can start hiking to learn more about the area you live in. If you have never taken your family camping, now could be a great time to do so. These kinds of activities can be a great way to reconnect and mend up any tense home situations. Bonus points if you unplug during the camping trip, or any other family activity you choose to do.

Having a happy home environment is going to do wonders for your work. You will burn out less because you have the support of your family, and you will see your productivity soar! It will make you want to be home on weekends and after work. It will reflect well on all of your family members as well.

Establish a Great Home Environment for Success Read More »